Accounts Assistant and Administrator | Job in Hertfordshire

Location: East of England Job Type: Full-time About the Role: We are seeking a diligent and organized Accounts Assistant and Administrator to join our dynamic team in the East of England. This role is integral to our financial management, office operations, and customer service offering a unique opportunity for an individual who thrives in multitasking and demonstrates excellent attention to detail. Responsibilities:

• Assist in maintaining accurate and up-to-date financial records by processing transactions, recording data, and preparing reports.
• Collaborate with the finance team to ensure the timely preparation of monthly accounts, budgets, forecasts, and financial statements.
• Reconcile bank accounts and manage petty cash as needed.
• Assist in the preparation of annual tax returns and liaise with external auditors when required.
• Maintain accurate and efficient filing systems to ensure accessibility of records for audits or other purposes.
• Support the administration team in responding to customer inquiries, managing mail, and maintaining office supplies.
• Perform general administrative duties such as organizing meetings, scheduling appointments, and creating documents using Microsoft Office Suite.
• Assist in the development of financial policies and procedures and ensure compliance with relevant legislation and regulations.
• Support the finance department in ad hoc projects and tasks as required. Requirements:
• A minimum of 2 years' experience in a similar role is essential, preferably within a medium to large-sized organization.
• A Level 3 or higher Accounting Technician qualification (AAT) is desired but not essential with a commitment to achieving this qualification if not already held.
• Strong numeracy and analytical skills are essential for this role, alongside the ability to work accurately under pressure.
• Excellent organizational and time management skills to prioritize tasks effectively and meet deadlines.
• Outstanding communication skills, both verbal and written, are crucial in this role with the ability to liaise with internal teams and external stakeholders.
• Strong MS Office Suite skills (Word, Excel, PowerPoint) are essential for this position. Experience with accounting software is highly desirable.
• A proactive attitude and willingness to learn, as well as a flexible approach to working hours when required, are vital traits for success in this role.
• The ability to work collaboratively within the team and contribute to a positive and productive working environment is essential. Our organization offers competitive benefits a supportive working environment, and opportunities for professional development and growth. If you're passionate about finance, administration, and making a valuable contribution to our success we would love to hear from you!

Role Duties

In this role as an Accounts Assistant and Administrator within our dynamic East of England-based organization, you will play a pivotal part in ensuring the smooth running of our financial processes and administrative tasks. This position offers a unique opportunity to develop your skills in both accounting and administration within a supportive and collaborative environment.

• Maintaining accurate records of financial transactions, such as accounts payable/receivable, by using up-to-date computerized accounting software.
• Preparing and posting journal entries, ensuring all transactions are accurately recorded in a timely manner.
• Assisting with the preparation of monthly management accounts, including preparing and reconciling balance sheets, income statements, and cash flow statements.
• Providing support for the annual audit process by collecting and organizing necessary documentation and liaising with auditors as required.
• Responsible for ensuring that all financial records are accurate and up-to-date, adhering to relevant accounting standards and regulations.
• Assisting with the preparation of VAT returns, and other tax-related tasks as required.
• Supporting the Finance Manager in the development and implementation of internal policies and procedures related to financial management.
• Collaborating with other departments to ensure accurate recording of transactions, and providing guidance on financial matters when necessary.
• Providing administrative support as required, including managing and organizing documents, scheduling appointments, and assisting with event coordination.
• Continuously learning about changes in accounting standards, regulations, and technology to improve the efficiency and effectiveness of our financial processes.
• Proven experience in a similar role, preferably within an SME environment.
• Strong understanding of accounting principles, including double-entry bookkeeping and financial statements.
• Proficient in using accounting software packages such as QuickBooks or Sage.
• Excellent attention to detail with strong numerical skills.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Effective communicator, both written and verbal.
• Ability to work collaboratively within a team, as well as independently when necessary.
• A proactive approach to problem-solving and continuous improvement of processes.
• Willingness to learn and adapt to new technologies and systems.
• Strong ethical standards and the ability to handle confidential information with discretion.

Required Skills

*Required Skills for Accounts Assistant and Administrator Role *

To excel in the role of Accounts Assistant and Administrator within our dynamic organization we seek a dedicated professional with the following skillset:

*Financial Acumen

• : A strong understanding of financial principles and accounting practices is essential. Experience with double-entry bookkeeping, reconciliations, and financial reporting will be highly advantageous.

• *Accounting Software Proficiency

• : Familiarity with accounting software such as QuickBooks, SAGE, or Xero is required. Ability to learn new systems quickly is a plus.

• *Administrative Skills

• : Strong organizational skills and attention to detail are necessary for managing day-to-day administrative tasks effectively. This includes scheduling appointments, handling correspondence, and maintaining office supplies.

• *Communication Skills

• : Excellent verbal and written communication abilities are crucial for interacting with clients, team members, and external stakeholders. The ideal candidate should be comfortable communicating complex financial information in a clear and concise manner.

• *Problem-Solving Ability

• : The ability to analyze problems, identify solutions, and implement those solutions effectively is essential. This skillset will help streamline operations and maintain accuracy within the accounting department.

• *Teamwork

• : A collaborative mindset is important for working closely with other departments and team members. The ideal candidate should be able to work independently as well as part of a team, demonstrating strong interpersonal skills along the way.

• *Time Management

• : Strong time management skills are essential for meeting deadlines, prioritizing tasks, and managing multiple responsibilities within a fast-paced environment.

• *Confidentiality

• : As you will be handling sensitive financial information a high level of discretion and confidentiality is required at all times.

• *Continuous Learning

• : A commitment to personal growth and ongoing professional development is essential for staying current with changes in accounting practices and regulatory requirements. If you possess these skills and are passionate about joining our team we encourage you to apply for the Accounts Assistant and Administrator role. We look forward to welcoming a new member to our organization!

Candidate Profile

*Candidate Profile *

As a highly motivated and detail-oriented individual with extensive experience in accounting and administration, I am excited to apply for the Accounts Assistant and Administrator role within your esteemed organization based in East of England. With my strong analytical skills, proficiency in Microsoft Office Suite, and exceptional organizational abilities, I am confident that I can make a significant contribution to your team.

*Accounting Skills: *

• Proficient in using accounting software packages such as Sage, QuickBooks, and Xero.
• Strong understanding of double-entry bookkeeping principles.
• Experience in preparing financial reports, bank reconciliations, and maintaining accurate records.
• Ability to analyze complex data and make informed decisions based on findings.

*Administrative Skills: *

• Exceptional organizational skills with the ability to multitask effectively.
• Strong communication skills, both written and verbal, ensuring clear and concise information is delivered at all times.
• Experience in managing and prioritizing workloads to ensure deadlines are met.
• Proficient in using Microsoft Office Suite, particularly Excel, Word, and Outlook.

*Additional Skills: *

• Strong interpersonal skills with the ability to build relationships across various levels of an organization.
• Proactive problem-solver with a solutions-oriented mindset.
• High level of discretion when dealing with confidential information.
• Willingness to learn and adapt to new systems and processes. I am eager to bring my unique blend of skills and experience to your team and help drive success for the organization. I am confident that my ability to work effectively in a fast-paced environment, coupled with my strong attention to detail, will make me an asset to your team. Thank you for considering my application. I look forward to the opportunity to discuss this exciting role further.

Growth Opportunities

In this exciting role with our dynamic organization located in the East of England, you will have ample opportunities for professional growth and development. As an integral part of our team, you'll contribute to our mission of delivering exceptional services to our clients while working in a supportive and collaborative environment.

• *Financial Growth

• : This position offers a fantastic opportunity to deepen your skills in financial management. You'll be responsible for maintaining accurate accounting records, handling invoices, and assisting with the annual audit process. With ongoing training opportunities and mentorship from our experienced team members, you will have all the resources needed to progress and advance within our organization.

• *Administrative Development

• : In addition to your financial responsibilities, this role provides a solid foundation for administrative growth. You'll manage office supplies, maintain records, and support various administrative tasks across the organization. This well-rounded experience will equip you with valuable skills that can be applied in many different roles within our company.

• *Collaborative Environment

• : Working alongside our dedicated team members, you'll have the chance to learn from professionals who excel in their respective fields. Collaboration is encouraged and valued at every level of our organization, providing you with numerous opportunities to share ideas, learn new skills, and contribute to innovative solutions for our clients.

• *Career Advancement

• : With a clear career progression path outlined within our organization, there are numerous opportunities for advancement based on individual performance and professional growth. Whether your aspirations lie in accounting, administration, or another department entirely we'll support you every step of the way as you pursue your long-term goals.

• *Work-Life Balance

• : We understand that a healthy work-life balance is essential for overall job satisfaction and productivity. Our organization offers flexible working arrangements to accommodate individual needs, ensuring that you have ample time to recharge outside of the office while still meeting our clients' needs effectively. By joining our team as an Accounts Assistant and Administrator, you'll embark on a rewarding career journey filled with growth opportunities, collaboration, and support. We look forward to receiving your application and learning more about how you can contribute to our continued success in the East of England.

Organization Info

*Organization Info *

Join our dynamic and forward-thinking organization based in the East of England as an Accounts Assistant and Administrator. We are a fast-growing business that values collaboration, creativity, and continuous learning. Our team is dedicated to delivering high-quality services to our clients while maintaining a supportive and inclusive work environment. As an Accounts Assistant and Administrator, you will play a crucial role in ensuring the smooth operation of our financial systems and administrative processes. Your primary responsibilities will include:

• Maintaining accurate and up-to-date financial records.
• Preparing financial reports for management and external stakeholders.
• Assisting with the preparation of year-end accounts.
• Reconciling bank statements, sales and purchase ledgers.
• Processing payroll and managing expense claims.
• Providing administrative support to the wider team, including diary management, organizing meetings, and maintaining office supplies. To be successful in this role, you will have:
• A strong understanding of financial accounting principles.
• Experience using accounting software such as QuickBooks or Xero.
• Excellent organizational skills with the ability to multitask effectively.
• Strong communication skills, both written and verbal.
• The ability to work accurately under pressure and meet deadlines.
• A proactive approach to problem-solving and a willingness to learn new systems and procedures.
• Experience in an administrative role would be beneficial but is not essential. We offer a competitive salary, flexible working hours, and a range of benefits including pension scheme, life insurance, and opportunities for professional development. If you are passionate about finance, enjoy working in a team environment, and are eager to progress your career we would love to hear from you. To apply, please submit your CV and covering letter detailing why you believe you would be suitable for this role to our HR department via email or through our online application portal. We look forward to reviewing your application and the opportunity to discuss this exciting opportunity with you further. Our organization is an equal opportunities employer and welcomes applications from all qualified candidates regardless of their race, sex, disability, religion/belief, sexual orientation, or age.

*Note *

: This job description is intended to give a broad understanding of the role and is not exhaustive. It will be reviewed regularly to ensure it remains current and relevant.

Rewards

***Rewards *

• Joining our dynamic and forward-thinking team in the East of England as an Accounts Assistant and Administrator presents a unique opportunity to grow professionally while contributing to the success of our organization. In addition to the personal and professional development opportunities we offer competitive rewards that are designed to support your wellbeing and work-life balance.

Competitive Salary:*

• We value the role you'll play in our team and have structured a salary package that is commensurate with your skills, experience, and contributions.

Flexible Working Arrangements:*

• We understand the importance of work-life harmony. Our flexible working arrangements allow you to manage your time effectively and achieve a healthy balance between your professional and personal responsibilities.

Pension Scheme:*

• To help secure your financial future we provide access to a generous pension scheme. You'll have the opportunity to save for retirement while benefiting from employer contributions.

Health & Wellbeing Benefits:*

• We prioritize the wellbeing of our team members and offer a range of benefits to support your physical, mental, and emotional health. This includes private medical insurance, access to an employee assistance program, and subsidized gym memberships.

Training & Development Opportunities:*

• Continuous learning is essential for professional growth. We provide ample opportunities for you to expand your knowledge and skills through on-the-job training, workshops, and courses.

Career Progression:*

• We believe in promoting from within whenever possible. With dedication and hard work, you'll have the chance to advance your career within our organization.

Recognition & Rewards:*

• Your contributions are vital to our success, and we believe in recognizing and rewarding exceptional performance. Our annual awards ceremony celebrates the achievements of our team members and offers opportunities for additional rewards throughout the year. By joining our team as an Accounts Assistant and Administrator, you'll become part of a supportive, inclusive, and innovative work environment where your skills are valued and appreciated. Together we can drive our organization towards success while ensuring a positive and fulfilling experience for everyone involved. We look forward to reviewing your application!