Accounts Assistant | Job in East Renfrewshire

Job Summary Role Title: Accounts Assistant Location: East Renfrewshire, Scotland Job Type: Full-Time About Us: We are a dynamic and growing organization with a strong commitment to excellence and innovation. Our team works collaboratively to deliver exceptional results for our clients, and we value the unique talents and perspectives that each member brings to our collective success. We offer a supportive work environment where professional growth is actively encouraged and personal achievements are celebrated. Job Description: As an Accounts Assistant within our organization, you will play a crucial role in maintaining the financial integrity of our operations. Your responsibilities will include:

• Maintaining accurate and up-to-date accounting records, including invoices, accounts payable, accounts receivable, and general ledger transactions
• Preparing and submitting VAT returns on a regular basis
• Assisting with the preparation of annual financial statements
• Reconciling bank accounts and resolving discrepancies in a timely manner
• Assisting with ad hoc financial analysis as required
• Liaising with external auditors during the annual audit process
• Providing support to internal departments on accounting matters Qualifications:
• A minimum of 2 years' experience working within an accounts role is essential
• A strong understanding of UK GAAP and VAT regulations is required
• Excellent organizational skills with the ability to prioritize tasks efficiently
• Strong analytical skills and attention to detail are essential
• Proficiency in using accounting software packages, particularly Xero or QuickBooks, is desirable
• Strong communication skills and a collaborative working style are vital for success within our team If you are passionate about finance, have a strong work ethic, and are eager to develop your career within a forward-thinking organization we would love to hear from you. Please submit your application along with a covering letter outlining why you believe you would be a good fit for this role. We look forward to welcoming our new Accounts Assistant to the team!

Competencies

As an Accounts Assistant at our dynamic and forward-thinking organization in East Renfrewshire, you will be a crucial part of the finance department, contributing to the accuracy and efficiency of our financial processes. In this role, you will be expected to:

*Financial Management: *

Demonstrate a solid understanding of accounting principles, general ledger systems, and double-entry bookkeeping. Manage accounts payable/receivable functions accurately and efficiently, ensuring timely payment of bills and collection of receivables.

• *Analytical Skills:

Possess the ability to analyze complex financial transactions, identify discrepancies, and resolve them promptly and accurately. You should also be able to prepare financial reports that provide clear insights into our organization's financial status.

• *Technical Proficiency:

Be proficient in using accounting software packages (e.g., QuickBooks, Xero) for data entry, reporting, and analysis. Familiarity with Microsoft Office Suite, particularly Excel, is essential.

• *Communication Skills:

Demonstrate excellent verbal and written communication skills to interact effectively with internal teams, vendors, and clients. You should be able to explain financial concepts clearly and concisely to non-financial stakeholders.

• *Attention to Detail:

Possess a meticulous approach to work, ensuring accuracy in all tasks and maintaining high-quality documentation. This will help minimize errors and maintain the integrity of our financial records.

• *Teamwork:

Work collaboratively with other departments and team members to ensure smooth financial operations. Be open to feedback, willing to learn, and eager to contribute to a positive work environment.

• *Integrity & Confidentiality:

Maintain the highest level of professional integrity in all your actions. Treat sensitive financial information confidentially and with the utmost discretion.

• *Continuous Learning:

Be committed to ongoing learning and development. Keep abreast of changes in accounting standards, tax laws, and technology that may impact our organization's financial operations. By joining our team as an Accounts Assistant, you will have the opportunity to develop your skills, contribute to the success of our organization, and grow professionally within a supportive and inclusive work environment. We look forward to receiving your application!

Applicant Profile

Dear Hiring Manager, I am writing to express my interest in the Accounts Assistant role within your organization as advertised. As a detail-oriented and highly motivated individual with a strong background in financial accounting, I believe I would make a valuable addition to your team.

*Education: *

I hold a Bachelor's degree in Accounting from the University of Strathclyde where I graduated with honors. During my time there, I honed my skills in financial analysis, taxation, and auditing, preparing me well for a role such as this one.

*Experience: *

*Skills: *

• Proficient in using accounting software such as Sage, QuickBooks, and Xero
• Strong analytical skills with the ability to interpret complex financial data
• Excellent attention to detail and a strong focus on accuracy
• Exceptional organizational skills, able to handle multiple tasks simultaneously
• Excellent communication skills, both written and verbal
• Ability to work effectively as part of a team or independently

*Personal Qualities: *

I am a highly self-motivated individual with a strong work ethic. I am proactive in identifying and resolving issues, and I am always looking for ways to improve my skills and contribute to the success of the team. I am also a quick learner, able to adapt to new situations quickly and efficiently. I am excited about the opportunity to join your team and believe that my skills, experience, and personal qualities make me an excellent fit for the Accounts Assistant role. I look forward to the possibility of discussing my application with you further. Thank you for considering my application. Sincerely,

Applying for the Job

Thank you for considering a career with our dynamic and forward-thinking organization based in East Renfrewshire. We are currently seeking an exceptional Accounts Assistant to join our dedicated Finance team. As an Accounts Assistant, you will play a crucial role in maintaining our financial records, ensuring the smooth operation of our accounts system, and supporting the wider finance team. Your key responsibilities will include:

• Maintaining accurate financial records
• Assisting with the preparation of financial reports and statements
• Reconciling bank statements and managing petty cash
• Providing support for the annual budgeting process
• Liaising with internal departments and external suppliers regarding invoices and payments To be successful in this role, you should have:
• A strong educational background in finance or a related field, ideally including formal accounting qualifications (e.g., AAT or equivalent)
• Proven experience in an Accounts Assistant or similar role
• Excellent numerical and analytical skills
• Strong organizational and time management abilities
• Exceptional attention to detail and accuracy
• Strong communication skills, both written and verbal
• The ability to work effectively as part of a team
• A proactive approach to problem-solving If you are passionate about finance, have a strong work ethic, and meet the requirements outlined above we would love to hear from you. To apply, please submit your CV and a covering letter explaining why you believe you would be an excellent fit for this role. We are committed to creating a diverse and inclusive workplace and welcome applications from all qualified candidates regardless of age, disability, gender identity, marriage and civil partnership status, pregnancy and maternity, race, religion or belief, sex, or sexual orientation. Our organization is an equal opportunities employer and we value diversity in our team. We do not discriminate on the basis of any Protected Characteristic as defined by the Equality Act 2010. All employment decisions at our organization are based on business needs, job requirements, and individual qualifications. We look forward to receiving your application and exploring the possibility of you joining our team.

Inclusion Policies

At our organization we firmly believe in the power of diversity and inclusion. We strive to create a workplace that reflects the richness and breadth of our community where everyone can bring their unique perspectives, ideas, and experiences to the table. Our goal is to foster an environment where all employees feel valued, respected, and empowered to do their best work.

*Recruitment and Selection: *

We actively encourage applications from individuals of diverse backgrounds, abilities, ethnicities, genders, ages, sexual orientations, religions, and more. Our recruitment processes are designed to be accessible, fair, and free from bias.

*Training and Development: *

We provide regular training opportunities to help our team members develop their skills and advance their careers. This includes sessions on diversity, equity, and inclusion, as well as other relevant professional development topics.

*Flexible Working Arrangements: *

We understand that everyone has different needs and circumstances. That's why we offer flexible working arrangements where possible, to help our team members find a work-life balance that suits them. This could include flexible hours, remote working, or job sharing.

*Equal Opportunities: *

We are committed to equal opportunities for all employees. This means that decisions about recruitment, promotion, training, and other aspects of employment are based on merit, qualifications, and abilities. We do not discriminate on the grounds of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

*Accessibility: *

We aim to make our workplace accessible to all employees. This includes making reasonable adjustments for people with disabilities and providing resources such as assistive technology. We believe that a diverse workforce is not only the right thing to do, but it also makes us stronger as an organization. By embracing diversity and inclusion we can foster innovation, improve decision-making, and better serve our customers and community. We welcome applications from all qualified candidates who share our commitment to these values.

Job Responsibilities

In this role as an Accounts Assistant within our dynamic and fast-paced organization, you will play a crucial part in maintaining the financial health of our business. This position offers a fantastic opportunity to develop your accounting skills while working closely with our finance team.

• Assist in the preparation and maintenance of financial records for the company, ensuring accuracy, timeliness, and compliance with relevant laws and regulations.
• Maintain accurate and up-to-date accounting records by posting journal entries, preparing invoices, and reconciling accounts.
• Support the financial analysis process, including gathering and organizing data for various financial reports, budgets, and forecasts.
• Assist in the preparation of monthly, quarterly, and annual financial statements, ensuring their timely submission to relevant stakeholders.
• Collaborate with other departments within the organization to ensure accurate and timely processing of transactions, such as sales invoices, purchase orders, and expense claims.
• Assist in the preparation and submission of tax returns and other statutory reports as required by law.
• Work closely with the Accountant and Senior Management to identify opportunities for process improvements and implement effective solutions.
• Provide ad-hoc support as required, demonstrating a flexible approach to meet the needs of the organization.
• Continuously develop your accounting knowledge and skills through participation in training programs, industry events, and self-study.
• Maintain a high level of confidentiality when handling sensitive financial information, adhering to the organization's data protection policies at all times.

Organization Info

We are a dynamic and forward-thinking organization based in East Renfrewshire, committed to delivering exceptional services in our industry. Our team is made up of dedicated individuals who share a passion for excellence and a drive to succeed. We value collaboration, continuous learning, and the pursuit of innovation. As an Accounts Assistant within our organization, you will play a crucial role in ensuring the smooth running of our financial operations. This position offers an excellent opportunity to develop your skills in accounts management while contributing to the financial stability and growth of our business.

• Maintaining accurate and up-to-date financial records
• Preparing and processing accounts payable and receivable
• Assisting with the preparation of monthly, quarterly, and annual financial reports
• Supporting the finance team in budgeting and forecasting tasks
• Reconciling bank statements and managing petty cash
• Liaising with external auditors as required
• Adhering to financial regulations and internal policies
• A minimum of 2 years' experience in a similar role
• Proven ability to manage multiple tasks effectively
• Strong numerical skills with excellent attention to detail
• Proficiency in using accounting software packages, preferably Xero or QuickBooks
• Good communication and interpersonal skills
• Ability to work collaboratively as part of a team
• A recognized accountancy qualification (e.g., AAT) would be advantageous but is not essential We offer competitive remuneration and benefits, as well as opportunities for professional development within our organization. If you are ready to take the next step in your career and join a dynamic team dedicated to excellence we would love to hear from you.