Accounts Payable Clerk | Job in Inverclyde

In this exciting opportunity within our dynamic financial department we are seeking a highly organised and detail-oriented Accounts Payable Clerk to join our team. This role plays a vital part in ensuring the smooth operation of our accounts payable process and contributes significantly to the overall financial health of the organisation.

*Responsibilities: *

• Processing, coding, and recording invoices for payment, maintaining accurate records.
• Managing vendor relationships and ensuring timely payment of invoices in compliance with our policies.
• Reconciling accounts payable balances to maintain financial accuracy.
• Collaborating with various departments to resolve any discrepancies or issues related to accounts payable.
• Assisting in the preparation and analysis of reports, ensuring data integrity and efficiency.
• Ensuring compliance with relevant laws, regulations, and internal policies regarding accounts payable transactions.
• Implementing process improvements to increase efficiency within the Accounts Payable function.

*Qualifications: *

• Proven experience as an Accounts Payable Clerk or similar role.
• Strong working knowledge of accounting principles and practices.
• Excellent numerical abilities with strong skills in data analysis and interpretation.
• Proficiency in using accounting software packages, such as SAP, Oracle, or QuickBooks.
• Superior organizational, multitasking, and time-management skills.
• Strong communication and interpersonal skills with the ability to build and maintain relationships with vendors.
• A high level of accuracy, attention to detail, and an ethical approach to work.
• Bachelor's degree in Accounting, Finance, or a related field is preferred but not required for candidates with substantial relevant experience. If you are a team player who thrives in a fast-paced environment and enjoys the challenge of ensuring financial accuracy we encourage you to apply for this position. By joining our organisation, you will be part of an innovative and supportive team dedicated to achieving success together.

Job Role Summary

In this pivotal role within our organization, you will be responsible for maintaining and managing the accounts payable function effectively and efficiently. As an Accounts Payable Clerk, you will play a critical role in ensuring that all supplier invoices are processed accurately and timely to keep our financial processes running smoothly.

*Key Responsibilities: *

• Processing, coding, and approving vendor invoices for payment.
• Verifying invoices for accuracy and completeness before processing payments.
• Managing the accounts payable ledger, ensuring accurate recording of all transactions.
• Reconciling supplier statements with accounting records.
• Liaising with suppliers regarding queries or discrepancies in a professional manner.
• Assisting in the preparation and submission of necessary documentation for audit purposes.
• Complying with the organization's financial policies and procedures at all times.

*Qualifications: *

• Proven experience in an Accounts Payable role.
• Strong numerical skills with a good understanding of accounting principles.
• Excellent organizational and time management skills.
• Ability to work accurately under pressure and meet deadlines.
• Proficiency in using accounts payable software.
• Strong communication skills, both written and verbal.

*Why Join Us? *

This is an exciting opportunity to join a dynamic and growing organization. We offer competitive remuneration packages, ongoing professional development opportunities, and a supportive work environment. If you are highly motivated, detail-oriented, and eager to grow your career in Accounts Payable we would love to hear from you.

Competencies

As an Accounts Payable Clerk at our organization, you will be required to demonstrate a range of competencies that are essential for the successful execution of your role. Below is an overview of the key competencies we seek in this position:

• Strong understanding of accounting principles and practices
• Proficiency in using financial software applications, such as Excel, QuickBooks, or SAP
• Ability to accurately record, analyze, and interpret financial transactions
• Capacity for maintaining and reconciling ledger accounts
• Experience with budgeting and forecasting, preferably within an Accounts Payable context
• Excellent organizational skills and attention to detail
• Ability to work meticulously and methodically, ensuring that all financial transactions are processed accurately and completely
• Capacity for maintaining accurate records of invoices, payments, and other financial documents
• Strong verbal and written communication skills
• Ability to communicate effectively with colleagues, vendors, and clients regarding invoices, payments, and account statuses
• Capacity for presenting complex financial information in a clear and concise manner
• Excellent time management skills, including the ability to prioritize tasks effectively to meet deadlines
• Capacity for handling multiple accounts and transactions concurrently without sacrificing accuracy or efficiency
• Ability to adapt to changing priorities and deadlines as necessary
• Strong ethical standards and a commitment to maintaining confidentiality
• Ability to work in a professional, courteous, and respectful manner with all colleagues, vendors, and clients
• Capacity for maintaining the highest level of integrity when dealing with financial transactions and records
• Ability to collaborate effectively with team members, seeking assistance as needed and offering support when required
• Capacity for contributing constructively to team discussions and decision-making processes related to Accounts Payable matters
• Willingness to learn from colleagues and adapt to new processes or practices as necessary
• Ability to identify and address potential issues or errors in financial transactions promptly
• Capacity for making sound decisions regarding account payments, invoices, and other financial matters based on available information and established policies
• Willingness to seek guidance and support when faced with complex problems or decisions By demonstrating these competencies, you will contribute to the efficient and effective functioning of our Accounts Payable department, ensuring the timely processing of payments and the accurate recording of all related financial transactions. We look forward to receiving your application and learning more about your qualifications for this exciting opportunity.

Candidate Expectations

Thank you for your interest in the role of Accounts Payable Clerk at our organization. This document outlines the expectations we have for successful candidates who will be joining our finance team.

*Role Overview: *

As an Accounts Payable Clerk, you will play a crucial role in ensuring accurate and timely processing of accounts payable transactions. Your responsibilities will include preparing and maintaining vendor files, matching invoices with purchase orders, reconciling accounts payable records, and making payments to vendors as needed.

*Key Responsibilities: *

• Processing, coding, and matching invoices with appropriate purchase orders.
• Verifying accuracy of invoices and resolving any discrepancies promptly.
• Preparing and maintaining accurate vendor files.
• Reconciling accounts payable records on a regular basis.
• Coordinating with other departments to ensure timely processing of payments.
• Maintaining the integrity of our financial records by adhering to established policies and procedures.
• Assisting in special projects related to accounts payable as needed.

*Qualifications: *

• Proven experience in an Accounts Payable role, preferably within a similar industry.
• Strong understanding of financial principles and accounting practices.
• Excellent organizational and time management skills.
• Proficiency in using accounting software and Microsoft Office Suite.
• Strong attention to detail with the ability to work accurately under pressure.
• Excellent communication skills, both written and verbal.
• Ability to handle confidential information with discretion and professionalism.

*Working Environment: *

You will be working in a dynamic and collaborative environment alongside our dedicated finance team. Our organization values a positive work-life balance and offers competitive benefits packages. We encourage applicants from diverse backgrounds to apply as we strive for a diverse and inclusive workplace. If you meet the above criteria and are passionate about making an impact within an Accounts Payable role we would love to hear from you. In your application, please include:

• A cover letter detailing your qualifications and interest in the position.
• Your updated resume highlighting relevant experience and skills.
• Two professional references who can speak to your abilities as an Accounts Payable Clerk. Please submit your application via our online portal by . If you are selected for an interview a member of our HR team will reach out to schedule a conversation. We look forward to reviewing your application and potential contribution to our team!

The Company

Welcome to a dynamic and progressive organization based in Inverclyde where we prioritize the growth and success of our team members while maintaining a strong commitment to our clients. As an established player in our industry we offer a supportive work environment that fosters innovation, collaboration, and professional development. In this Accounts Payable Clerk position within our Finance department, you will play a vital role in ensuring the smooth operation of our financial processes. This is an excellent opportunity for someone seeking to develop their career within finance while working with a team that values transparency, accuracy, and timely execution. Key Responsibilities:

• Processing and approving vendor invoices accurately and efficiently
• Maintaining accurate and up-to-date accounts payable records
• Coordinating with various departments to ensure timely payment of invoices
• Reconciling accounts payable records on a regular basis
• Assisting in the preparation of monthly financial reports
• Ensuring compliance with company policies, as well as local and national regulations regarding accounts payable
• Identifying opportunities for improving the accounts payable process to increase efficiency and reduce errors Qualifications:
• Proven experience in an Accounts Payable role, preferably within a medium-sized organization
• Strong attention to detail and organizational skills
• Proficiency with accounting software, such as SAP or Oracle
• Excellent communication and interpersonal skills
• Ability to work effectively both independently and as part of a team
• Knowledge of local and national accounts payable regulations is beneficial but not essential We offer a competitive salary package, along with opportunities for professional development, flexible working arrangements, and a positive, supportive work culture. If you are motivated, detail-oriented, and excited about joining a company that values its team members we would love to hear from you! To apply, please submit your resume and cover letter detailing your relevant experience and qualifications through our online application process. We look forward to reviewing your application and exploring the possibility of welcoming you to our team!

Professional Development

As an Accounts Payable Clerk at our organisation, you will have ample opportunities for professional growth and development in the dynamic field of finance. Our commitment to nurturing talent and fostering a learning environment is evident in the various training programs and resources we provide.

• *On-the-Job Training:

You'll be working closely with our experienced Accounts Payable team, gaining hands-on experience and insights into best practices for managing accounts payable processes efficiently and accurately.

• *Financial Software Training:

Familiarity with financial software systems is crucial in today's digital landscape. We offer comprehensive training on the latest accounting software, ensuring you are well-equipped to handle your responsibilities effectively.

• *Continuing Professional Development (CPD):

We encourage all our employees to engage in ongoing learning and development. CPD seminars, workshops, and webinars are regularly organised to keep our team updated on the latest industry trends and regulations.

• *Mentorship Program:

Benefit from the guidance of a seasoned professional who can provide valuable insights, share experiences, and help you navigate any challenges that arise during your tenure.

• *Performance Reviews and Feedback:

Regular performance reviews offer an opportunity for constructive feedback, identifying areas of improvement, and setting goals for future growth. This process ensures a continuous learning environment, helping you to advance your skills and career.

• *Career Progression Opportunities:

Demonstrate your dedication, commitment, and competence in this role, and you may be eligible for advancement opportunities within our organisation. We actively promote from within and encourage our team members to grow with us.

Company Ethos

In our organisation we value collaboration and mutual respect as the cornerstones of a productive work environment. We believe that everyone has something unique to contribute, and we strive to create an inclusive culture where diverse perspectives are welcome and celebrated. We prioritize learning and development, recognizing that growth is essential for both individual success and organisational progress. As an Accounts Payable Clerk, you will have the opportunity to expand your skills and knowledge, guided by experienced professionals who value mentorship and knowledge sharing. Integrity is at the heart of everything we do. We expect our team members to uphold the highest ethical standards in their work, demonstrating honesty, transparency, and accountability. As an Accounts Payable Clerk, you will play a crucial role in maintaining financial accuracy and ensuring compliance with relevant regulations. We are committed to fostering a positive work-life balance. We understand that happy, fulfilled employees are more productive, which is why we offer flexible working arrangements where possible. Our goal is to create an environment where you can thrive both personally and professionally. Innovation is encouraged throughout our organisation. We value creative problem-solving and the continuous improvement of our processes and systems. As an Accounts Payable Clerk, you will have the opportunity to suggest improvements and implement new strategies that enhance our efficiency and effectiveness. Lastly we place a strong emphasis on teamwork. We recognize that together we can achieve far more than we could individually. In this role, you will work closely with various departments within the organisation, contributing to our collective success. If these values resonate with you and you are excited about the opportunity to join our team as an Accounts Payable Clerk in Inverclyde we would love to hear from you!