Accounts Payable Clerk | Job in Bedfordshire

We are currently seeking a dedicated and experienced Accounts Payable Clerk to join our dynamic finance team in the East of England. This is an exciting opportunity for someone who thrives on accuracy, organization, and efficient financial management.

*Role Overview: *

As an Accounts Payable Clerk, you will be responsible for maintaining accurate and timely payment of vendor invoices, ensuring compliance with our company's policies and external regulations. Your key responsibilities include:

• Processing and coding invoices accurately and efficiently.
• Ensuring all payments are made in a timely manner, adhering to established payment terms.
• Maintaining effective vendor relationships, liaising with them as needed regarding invoice queries or discrepancies.
• Reconciling accounts payable balances on a regular basis.
• Assisting in the preparation of necessary financial reports.
• Collaborating with other finance team members to ensure smooth financial operations.
• Adhering to and promoting our company's financial policies and procedures.

*Requirements: *

• Proven experience in an Accounts Payable role, ideally within a medium-sized organization.
• Strong knowledge of accounting principles and practices.
• Excellent attention to detail with the ability to handle large volumes of data accurately.
• Proficient in using accounting software and MS Office applications.
• Strong communication skills, both written and verbal.
• Ability to work effectively as part of a team and independently when necessary.
• A positive, proactive attitude with a strong focus on accuracy and efficiency.

*What We Offer: *

• Competitive salary and benefits package.
• Opportunities for professional development and growth within the organization.
• A dynamic and supportive work environment.
• Flexible working hours and remote work options.
• Opportunities to network and collaborate with colleagues across different departments.
• Work-life balance that values your wellbeing. If you are passionate about finance, have a strong attention to detail, and are looking for an exciting opportunity to grow in your career we would love to hear from you! Apply today to become a part of our thriving team. Please note that only shortlisted candidates will be contacted. We value diversity and encourage applications from all qualified individuals regardless of race, gender, religion, age, sexual orientation or identity.

Required Skills

*Required Skills (Accounts Payable Clerk) - East of England *

As an Accounts Payable Clerk within our dynamic team in the East of England, you will play a crucial role in maintaining and enhancing our financial processes. The following skills are essential to succeed in this position:

*Strong Mathematical Skills

• : You should be comfortable working with numbers, performing calculations and ensuring accuracy throughout your work. This includes invoice processing, expense analysis, and other related financial tasks.

• *Excellent Communication Skills

• : Effective communication is key in this role. You will need to liaise regularly with various departments within the organisation, as well as suppliers, so clear, concise, and polite verbal and written communication are essential.

• *Proficiency in Accounting Software

• : Familiarity with popular accounting software such as SAP, Oracle, or QuickBooks is highly desirable. You should be able to quickly learn new systems as necessary.

• *Strong Organizational Skills

• : The role requires managing multiple invoices and payments at any given time. You will need to prioritize tasks efficiently and maintain detailed records to ensure timely payment of bills and compliance with financial regulations.

• *Attention to Detail

• : Accuracy is vital in this role, as errors can have significant financial consequences. A keen eye for detail will help you identify potential issues early and correct them promptly.

• *Problem-Solving Ability

• : You will encounter challenges in your day-to-day tasks, so the ability to think critically and find creative solutions is essential.

• *Integrity and Confidentiality

• : Handling sensitive financial information is a key part of this role. You must maintain strict confidentiality at all times and approach your work with honesty and integrity.

• *Adaptability and Flexibility

• : The business environment can change quickly, so the ability to adapt to new situations and priorities is crucial. You should also be able to handle a flexible working schedule as needed. By joining our team as an Accounts Payable Clerk, you will have the opportunity to grow professionally while contributing to the financial stability of our organisation in the East of England. We look forward to your application!

Candidate Profile

*Role Title: *

Accounts Payable Clerk

*Location: *

East of England

*About the Role *

We are seeking an experienced and detail-oriented Accounts Payable Clerk to join our dynamic team. In this role, you will be responsible for maintaining accurate financial records, managing vendor relationships, and ensuring the smooth operation of our accounts payable process.

*Key Responsibilities *

• Process and record incoming invoices, ensuring accuracy and timeliness.
• Match purchase orders with receipts and invoices, ensuring proper documentation and approval.
• Prepare and issue payment instructions to the finance department for authorization and processing.
• Maintain accurate and up-to-date vendor records.
• Respond promptly to vendor inquiries regarding accounts payable issues.
• Assist in the preparation of year-end adjustments, accruals, and prepayments.
• Collaborate with other departments as required to ensure accurate and timely processing of invoices.
• Ensure compliance with company policies and procedures related to accounts payable.

*Qualifications *

• Proven experience in an Accounts Payable role, preferably within a similar industry.
• Strong understanding of accounting principles and processes.
• Excellent organizational skills with the ability to manage multiple tasks simultaneously.
• Proficiency in using accounting software (e.g., SAP, Oracle) is essential.
• Strong analytical skills with the ability to identify and resolve discrepancies in financial records.
• Exceptional attention to detail and a strong commitment to maintaining high-quality work.
• Excellent communication skills, both written and verbal.
• Ability to build and maintain positive relationships with vendors.

*What We Offer *

• Competitive salary and benefits package.
• Opportunities for professional development and growth.
• A supportive and collaborative work environment.
• Flexible working arrangements where possible.
• The chance to be part of a dynamic team making a real impact in our industry. If you are passionate about finance, have a strong attention to detail, and enjoy building relationships we would love to hear from you! Apply today to join our team as an Accounts Payable Clerk in the East of England.

Application Steps

Thank you for considering a career with our organization in the East of England. We are currently seeking an experienced Accounts Payable Clerk to join our dynamic and dedicated team. Below is a step-by-step guide on how to apply for this exciting opportunity.

*Step 1: Review the Job Description *

Before you begin, please ensure you meet the job requirements as outlined in the job description. This will help you understand the role responsibilities, key skills required, and the qualities we value in our team members.

*Step 2: Prepare Your Application Materials *

Once you've reviewed the job description, prepare your application materials. This includes a cover letter and an updated resume or CV that highlights your relevant experience and qualifications for the Accounts Payable Clerk position.

*Step 3: Submit Your Application *

Submit your application through our online portal. You will be asked to upload your cover letter, resume, and any additional supporting documents requested in the job description. Please ensure all submitted materials are complete and error-free.

*Step 4: Await Our Response *

After you submit your application, it will be reviewed by our recruitment team. If selected for further consideration a member of our team will reach out to you to arrange an initial interview.

*Step 5: Interview Process *

The interview process may include one or more rounds, depending on the role and level of experience. Prepare for your interviews by researching our organization, reviewing your application materials, and practicing common interview questions. We appreciate your interest in joining our team and look forward to reviewing your application for the Accounts Payable Clerk position in the East of England. Good luck!

Job Responsibilities

As an integral member of our finance team, the Accounts Payable Clerk plays a pivotal role in managing and processing the organization's accounts payable transactions accurately and efficiently. The following are the key responsibilities:

• Processing Invoices: You will be responsible for receiving, reviewing, coding, and processing vendor invoices in a timely and accurate manner. This includes verifying invoice details against purchase orders or receipts, when necessary.
• Payment Processing: You will be accountable for preparing and scheduling payments to vendors according to agreed payment terms. This involves ensuring that all payments are accurate, timely, and properly authorized.
• Accounts Reconciliation: You will be required to perform regular reconciliations of the accounts payable subledger with supporting documentation, bank statements, or other records. This will help maintain an accurate and reliable financial record.
• Compliance: Adhering to established company policies, procedures, and regulations is essential in this role. You will also ensure that all transactions are properly documented and recorded in the accounting system.
• Relationship Management: Building strong relationships with vendors and internal stakeholders is crucial. This includes resolving any vendor queries or issues promptly and professionally.
• Reporting: You will be expected to prepare and provide regular reports on accounts payable activities, such as aged analyses of open items and exception reports, to the finance team and other relevant departments.
• Continuous Improvement: Constantly seeking opportunities for process improvements in the Accounts Payable function is a key responsibility. This may involve suggestions for system enhancements or changes to procedures that increase efficiency and effectiveness.
• Confidentiality and Integrity: Maintaining the confidentiality of sensitive financial information and demonstrating ethical behavior are essential requirements of this role. In summary, as an Accounts Payable Clerk, you will be responsible for maintaining accurate accounts payable records, ensuring timely payments to vendors, and contributing to continuous process improvements within the finance department. You will work closely with the finance team and other departments to support the overall financial health of the organization.

Company Background

*Overview *

*Mission *

Our mission is to deliver exceptional products and services that meet the evolving needs of our customers while maintaining financial integrity and transparency. We strive for continuous improvement, seeking out opportunities to streamline operations and enhance efficiency across all aspects of our business.

*Values *

Integrity, collaboration, and accountability are the cornerstones of our organization. We value diversity, inclusivity, and the unique perspectives that each team member brings to the table. Our culture fosters a learning environment where individuals can grow professionally, build meaningful careers, and make a positive impact on both the company and the wider community.

*Finance Department *

Our Finance department plays a crucial role in supporting our strategic objectives by managing financial resources effectively and efficiently. The Accounts Payable Clerk position is integral to this department, ensuring timely and accurate processing of vendor invoices, maintaining strong relationships with suppliers, and promoting financial control and compliance within the organization. Join us as an Accounts Payable Clerk, and be part of a collaborative team dedicated to achieving financial excellence while contributing to our mission of innovation and growth in the East of England.

Rewards

Join our dynamic and forward-thinking Accounts Payable Clerk team in the East of England, and experience a range of benefits tailored to help you thrive both professionally and personally.

*Competitive Salary *

We offer a competitive salary package that reflects your skills, experience, and the value you bring to our team. Your salary is regularly reviewed to ensure it remains competitive in the industry.

*Pension Scheme *

Your future financial security is important to us. We provide a generous pension scheme with employer contributions that grow alongside yours, ensuring you can retire comfortably.

*Flexible Working Hours *

We understand the importance of work-life balance. As an Accounts Payable Clerk, you'll have the flexibility to tailor your working hours around your personal commitments, subject to business needs.

*Health and Wellbeing Benefits *

Your health is crucial to your success, both at work and in life. We offer comprehensive healthcare packages, including access to mental health support services, gym memberships, and flu jabs, to help you stay healthy and happy.

*Training and Development Opportunities *

We believe in the power of continuous learning and development. As an Accounts Payable Clerk, you'll have access to a wide range of training courses, workshops, and mentoring programs designed to help you grow professionally and reach your full potential.

*Holiday Entitlement *

To recharge and refresh we offer generous holiday entitlement, including bank holidays, so you can take the time you need to relax and enjoy life outside of work.

*Employee Assistance Program *

We understand that life can be challenging at times. Our Employee Assistance Program provides confidential support for you and your family when you need it most, including legal advice, financial counseling, and support with personal matters. Join our team today and enjoy these rewards, as well as the opportunity to work alongside some of the brightest minds in the industry, making a real impact on our organisation's success. We can't wait to welcome you!