Admin Assistant | Job in East Riding Of Yorkshire
As an essential member of our team in Yorkshire and the Humber, the Admin Assistant plays a vital role in maintaining smooth and efficient operations. Here is a breakdown of key responsibilities for this position:
*Administrative Support
- : Provide administrative support to our team members, including but not limited to managing emails, phone calls, and scheduling appointments. Ensure a high level of professionalism when interacting with colleagues and clients.
- *Office Management
- : Responsible for maintaining an organized office environment by overseeing the management of files, supplies, and equipment. Additionally, handle office correspondence and mail distribution as needed.
- *Data Entry and Maintenance
- : Maintain accurate records in our databases and manage data entry tasks accurately and efficiently. Ensure all data is updated regularly to maintain an organized system.
- *Event Coordination
- : Assist with event coordination and planning, including scheduling meetings, booking venues, arranging catering services, and managing guest lists.
- *Project Support
- : Collaborate with team members on various projects, providing administrative support as needed. This may involve creating reports, organizing project materials, and assisting with research tasks.
- *Front Desk Reception
- : Act as the first point of contact for visitors to our office, providing a warm and professional welcome. Handle inquiries effectively and efficiently, directing calls and visitors to the appropriate team members or departments when necessary.
- *Compliance with Policies and Procedures
- : Familiarize yourself with organizational policies, procedures, and guidelines and ensure compliance within your role.
- *Continuous Learning and Improvement
- : Stay up-to-date with administrative best practices and technologies to improve efficiency and productivity. Proactively seek opportunities for growth and continuous learning within the role.
Job Duties
As an integral member of our team in Yorkshire and the Humber, the Admin Assistant plays a key role in ensuring smooth day-to-day operations within the organization. The following are the primary duties and responsibilities associated with this position:
*Administrative Support: *
Provide administrative support to various departments as needed, including data entry, filing, document preparation, and general clerical tasks.
- *Communication Management:
Manage incoming and outgoing correspondence, calls, and emails, ensuring a prompt and professional response is provided to all queries.
- *Office Management:
Maintain office supplies and equipment, order items as necessary, and ensure the work environment remains organized and functional.
- *Meeting Support:
Arrange meetings, including scheduling, booking venues, and preparing any necessary materials.
- *Travel Coordination:
Assist with travel arrangements for team members when required, including booking flights, accommodations, and handling travel expenses.
- *Project Support:
Provide administrative support to ongoing projects as needed, including scheduling appointments, managing project documents, and assisting in the preparation of reports and presentations.
- *Database Management:
Maintain accurate and up-to-date records within various databases and software systems, ensuring data integrity and compliance with relevant policies.
- *Team Support:
Offer support to colleagues as necessary, including cover for absent team members or assistance with special projects.
- *Compliance:
Adhere to all organizational policies, procedures, and guidelines at all times, ensuring the smooth functioning of the administration department.
- *Continuous Learning:
Actively seek opportunities for personal and professional development, staying informed about new trends, technologies, and best practices in administrative support roles.
Professional Skills
*Professional Skills *
As an Admin Assistant within our dynamic organisation based in Yorkshire and the Humber, you will bring a unique blend of administrative and interpersonal skills to contribute to our continued success. Here are some key competencies that we are seeking:
*Organisational Skills: *
You will be expected to manage multiple tasks and responsibilities concurrently, ensuring that all tasks are completed efficiently and effectively. This includes maintaining an organized work environment, prioritizing tasks based on importance, and meeting deadlines consistently.
- *Communication Skills:
Excellent verbal and written communication skills are essential for this role. You will be interacting with various members of our team, as well as external contacts, requiring you to articulate ideas clearly and professionally.
- *IT Literacy:
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is a must. Familiarity with databases, email management systems, and other office software will be highly advantageous.
- *Attention to Detail:
Your role will require a high level of accuracy and attention to detail in tasks such as data entry, report preparation, and correspondence.
- *Customer Service Skills:
You will often be the first point of contact for our clients, requiring you to provide friendly, efficient, and professional service. This includes managing enquiries, maintaining accurate records, and ensuring a positive experience for all stakeholders.
- *Adaptability and Flexibility:
The ability to adapt quickly to changing circumstances and priorities is crucial. You may be required to work independently or as part of a team, depending on the needs of our organisation at any given time.
- *Problem-Solving Skills:
You will often encounter situations that require quick and effective problem-solving abilities, using your initiative and creativity to find solutions when needed.
- *Confidentiality:
As an Admin Assistant, you will have access to sensitive information. Maintaining confidentiality at all times is essential for the successful performance of this role. By joining our team in Yorkshire and the Humber as an Admin Assistant, you will have the opportunity to develop your skills, contribute to our success, and grow professionally within a supportive and dynamic environment. We look forward to receiving your application.
Desired Candidate
Thank you for considering the Admin Assistant role with our esteemed organization in Yorkshire and The Humber. We are a dynamic and inclusive workplace that values diversity, collaboration, and continuous learning. If you are an organized, detail-oriented individual with excellent communication skills we would be delighted to hear from you.
*Key Responsibilities: *
- Manage daily administrative tasks such as scheduling appointments, maintaining files, and organizing office supplies.
- Provide support to our team members, including responding to queries, managing correspondence, and coordinating meetings.
- Assist in the preparation of reports, presentations, and other documents as required.
- Collaborate with other administrative staff to ensure smooth functioning of day-to-day operations.
- Maintain accurate records and databases as necessary.
- Liaise with external parties, such as vendors or clients, when required.
- Contribute to creating a positive and productive work environment by maintaining a high level of professionalism and adhering to our organizational values.
*Qualifications: *
- Proven administrative experience in a similar role is essential.
- Excellent communication skills, both written and verbal.
- Strong organizational abilities, including the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace is required.
- A proactive attitude with the ability to work independently as well as part of a team.
- Flexibility to adapt to changing priorities and handle multiple tasks concurrently.
- A commitment to maintaining confidentiality and upholding our organizational values at all times.
- An enthusiasm for learning and personal development with the ability to apply new skills and knowledge to your work. If you are passionate about administration, thrive in a fast-paced environment, and are looking for an opportunity to contribute to a forward-thinking organization we would love to hear from you. Please submit your application, including a cover letter outlining why you believe you would be a great fit for our team, along with your CV. We strive for a diverse and inclusive workplace and encourage applications from all qualified individuals. If you require any adjustments or accommodations during the recruitment process, please let us know. We are committed to working with candidates to find suitable arrangements. Best of luck with your application! We look forward to hearing from you soon.
Development Prospects
Join our dynamic and innovative team at the heart of Yorkshire and the Humber as an Admin Assistant. This is a unique opportunity to contribute to the continued success of our organisation while expanding your skills and career horizons in a vibrant and supportive work environment. The role offers a wide range of development prospects, including:
*Skill Enhancement
- : Gain hands-on experience with essential administrative tasks such as managing documents, scheduling appointments, coordinating meetings, and maintaining office supplies. This practical exposure will enhance your administrative skills, making you more versatile in the future.
- *Collaborative Learning
- : Work closely with our diverse team, each bringing their unique expertise to the table. Collaborate on projects, learn from seasoned professionals, and share ideas, fostering a culture of continuous learning and growth.
- *Career Advancement Opportunities
- : Demonstrate your commitment, competence, and initiative, and you may find yourself taking on additional responsibilities or even moving into new roles within the organisation. We pride ourselves on promoting from within and recognise dedicated, high-performing individuals.
- *Professional Development Programs
- : Take advantage of our tailored professional development programs designed to help you grow both personally and professionally. These may include workshops, training sessions, mentorship opportunities, and more.
- *Networking Opportunities
- : Engage with a wide network of professionals from various departments within the organisation, as well as external partners and stakeholders. Building strong relationships can open doors for future career advancements and collaboration opportunities.
- *Work-Life Balance
- : We understand that a healthy work-life balance is crucial to overall happiness and productivity. Our flexible work arrangements, competitive benefits package, and commitment to work-life harmony make it easier for you to thrive both at work and in your personal life. Embrace this exciting opportunity to grow personally and professionally while making a valuable contribution to our team in the Yorkshire and the Humber region. We look forward to welcoming you!
Company Background
Located in the heart of Yorkshire and The Humber, our organization is a dynamic and forward-thinking entity, dedicated to delivering high-quality services within our respective industry. With a strong commitment to innovation and excellence we have established ourselves as a trusted name, valued by our clients and respected within our community. Our team consists of passionate professionals who bring diverse skills and experiences to the table, fostering an environment that encourages collaboration, growth, and continuous learning. We take pride in our inclusive culture where everyone's unique contributions are valued and celebrated. As we continue to expand and evolve we are seeking a dedicated Admin Assistant to join our team. This role offers a fantastic opportunity for an organised, detail-oriented individual to contribute to the smooth running of our daily operations while learning from some of the best in the industry. If you are ready to take the next step in your career, and keen to be part of a dynamic, forward-thinking organisation we would love to hear from you.
Compensation and Benefits
At this Admin Assistant position in Yorkshire and The Humber we offer a competitive salary that reflects the value you bring to our team. The specific compensation package will be discussed during the interview process and will be commensurate with your experience and qualifications. In addition to a rewarding salary we provide a comprehensive benefits package designed to support your health, wellbeing, and financial security. Our benefits include:
*Healthcare Coverage
- : We offer a range of healthcare plans to meet the needs of our employees and their families. These plans cover routine check-ups, specialist care, and prescription medications.
- *Pension Scheme
- : We value the long-term commitment of our team members and provide a robust pension scheme to help you save for your retirement.
- *Life Assurance
- : As part of our benefits package we offer life assurance to provide peace of mind for you and your loved ones.
- *Holiday Entitlement
- : You'll receive a generous holiday allowance, ensuring you have time to rest and recharge outside of work.
- *Training and Development
- : We believe in the power of continuous learning. As an Admin Assistant, you'll have access to various training opportunities to help you grow professionally within our organisation.
- *Employee Assistance Programme (EAP)
- : Our EAP provides confidential support for a range of personal issues, from financial and legal matters to mental health concerns.
- *Flexible Working Hours
- : We understand the importance of work-life balance. As an Admin Assistant, you'll have opportunities for flexible working hours where possible. We are an equal opportunity employer and welcome applications from all qualified candidates regardless of their race, colour, religion, gender, sexual orientation, age, national origin, disability status, or any other characteristic protected by law. If you require accommodations during the recruitment process, please let us know, and we will be happy to assist. We look forward to discussing the specifics of our compensation and benefits package with you during the interview process. Thank you for considering this Admin Assistant opportunity in Yorkshire and The Humber.
Additional Information
Job Designation: Admin Assistant
Experience Requirements: 1 years experience required
Work Hours: 38
Qualifications: Bachelor's Degree, Microsoft Office Suite (Word, Excel, Powerpoint), Google Workspace, Proficiency In Databases, Email Management Systems, Other Office Software