Admin Lead | Job in Wiltshire

We are seeking an experienced and dynamic Admin Lead to join our forward-thinking team in the South West region. This is a unique opportunity for an accomplished administrator to play a pivotal role in supporting our mission and driving growth within the organisation.

*Key Responsibilities: *

• *Leadership and Management

• : Oversee the administrative functions of the office, managing a small team of administrators, and ensuring all processes run smoothly and efficiently.

• *Office Administration

• : Coordinate office operations, including maintenance, supplies, and equipment. Manage office budgets, oversee vendor contracts, and ensure compliance with local regulations.

• *Team Support

• : Provide administrative support to the management team as needed, including scheduling appointments, preparing reports, and coordinating travel arrangements.

• *Communications

• : Act as a point of contact for internal and external communications, managing enquiries, and maintaining accurate records.

• *Project Support

• : Assist in the planning and organisation of projects, ensuring all administrative tasks are completed on time and to a high standard.

*Skills & Qualifications: *

• Proven experience in an administrative leadership role
• Excellent organisational skills with the ability to manage multiple tasks simultaneously
• Strong verbal and written communication skills
• Proficiency in Microsoft Office Suite and other relevant software
• Ability to work collaboratively within a team and independently when required
• Flexibility to adapt to changing priorities and tight deadlines
• A positive, proactive approach to problem-solving If you are an organised, forward-thinking individual with a passion for administrative excellence we would love to hear from you. Join us in making a real difference within our organisation while furthering your career as an Admin Lead.

*How to Apply: *

Please submit your application, including a cover letter outlining your suitability for the role and a detailed CV, to our HR department. We look forward to reviewing your application and discussing this exciting opportunity with you.

Job Summary

Job Title: Admin Lead Location: South West, UK Job Summary: We are seeking an exceptional Admin Lead to join our dynamic and innovative team in the South West. This is a pivotal role that will enable you to demonstrate your leadership skills, organisational abilities, and attention to detail in managing day-to-day administrative operations. As the Admin Lead, you will be responsible for providing strategic guidance to administrative functions, ensuring smooth workflow, maintaining accurate records, and overseeing the performance of administrative staff. You will liaise with various departments within our organisation, fostering a culture of collaboration, efficiency, and high-quality service. Key Responsibilities:

• Develop and implement effective administrative policies and procedures to ensure smooth operation of day-to-day activities.
• Manage the administrative team, providing guidance, support, and training where necessary.
• Maintain accurate records, manage databases, and ensure compliance with relevant data protection regulations.
• Coordinate meetings, events, and travel arrangements for staff members as required.
• Liaise with other departments to facilitate the flow of information and resources, fostering a culture of collaboration across teams.
• Handle incoming and outgoing communications in an efficient and professional manner, ensuring that all queries are responded to promptly.
• Oversee the procurement of office supplies, equipment, and services, ensuring cost-effectiveness without compromising on quality.
• Contribute to the continuous improvement of administrative processes and systems.
• Assist in the preparation of reports and presentations as required by senior management.
• Adhere to our organisation's values and principles at all times, promoting a positive work environment and upholding high standards of professionalism. We are looking for a results-driven individual with outstanding leadership skills, excellent organisational abilities, and strong communication skills. The successful candidate will have experience in an administrative role, preferably within a similar organisation, and a proven track record of managing teams effectively. If you are passionate about administration, thrive in a fast-paced environment, and are committed to delivering exceptional service we would love to hear from you. Join our team and help shape the future of our organisation! To apply, please submit your CV and cover letter detailing your relevant experience and skills, along with your salary expectations. We look forward to welcoming a new member to our team!

Professional Skills

As an experienced Admin Lead, you will bring a blend of technical expertise, exceptional organizational skills, and strong interpersonal abilities to our dynamic team. The ideal candidate for this role should have the following key competencies:

*Exceptional Organizational Skills

• : You will be responsible for managing multiple administrative tasks simultaneously, prioritizing and executing them efficiently. Your ability to maintain a well-organized workspace and manage time effectively is crucial in ensuring smooth operations within our organization.

• *Proficient Computer Literacy

• : Familiarity with common software applications such as Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and database management systems is essential. You will be expected to maintain accurate records, manage data, create reports, and develop presentations when necessary.

• *Excellent Communication Skills

• : You will liaise with various departments and stakeholders within the organization on a daily basis. Therefore, clear, concise, and polite communication is vital. Your ability to listen actively, ask questions, and provide accurate information in a timely manner will greatly contribute to our team's success.

• *Strong Problem-Solving Abilities

• : Occasionally, you may encounter challenges or issues that require swift resolution. Your problem-solving abilities, coupled with your ability to work collaboratively, will enable you to identify solutions efficiently and effectively.

• *Adaptability

• : The administrative field is known for its dynamic nature. You should be flexible and adaptable, ready to take on new responsibilities as they arise and to learn quickly in a fast-paced environment.

• *Attention to Detail

• : Your role will involve handling sensitive information and multiple tasks at once. A high level of attention to detail is crucial to ensure the accuracy of your work and maintain the trust of our team and stakeholders.

• *Strong Work Ethic

• : You will be expected to consistently demonstrate a strong work ethic, taking initiative where appropriate and meeting deadlines reliably. Your dedication to delivering quality work will contribute significantly to our organization's success.

• *Confidentiality and Integrity

• : As an Admin Lead, you will handle confidential information on a regular basis. Maintaining the highest levels of discretion and integrity is essential in ensuring the trust and security of our team and stakeholders. By bringing these professional skills to our team, you will not only support our day-to-day operations but also contribute significantly to the long-term success of our organization. We look forward to your application and learning more about how your unique abilities can help us achieve our goals.

Ideal Candidate Profile

Ideal Candidate Profile: Admin Lead

*Role: *

Admin Lead

*Location: *

South West

*About the Role *

We are seeking an exceptional Admin Lead to join our dynamic and collaborative team. This role is a critical part of our organisation's success, ensuring smooth and efficient administrative operations that support our core activities.

*Key Responsibilities *

• Oversee daily administrative tasks such as filing, mail distribution, and record keeping.
• Manage office supplies and ensure their availability for various departments.
• Coordinate meetings, schedule appointments, and handle travel arrangements as needed.
• Assist in the preparation of reports, correspondence, and other documents.
• Provide administrative support to senior management as required.
• Implement and maintain efficient administrative systems and procedures.
• Collaborate with team members across various departments to ensure seamless workflow.
• Maintain confidentiality and handle sensitive information responsibly.
• Liaise with external vendors, service providers, and clients when necessary.
• Contribute to a positive and productive work environment by demonstrating strong organizational skills, professionalism, and a proactive attitude.

*Qualifications *

• Bachelor's degree in Business Administration, Office Management, or a related field.
• Proven experience in an administrative role, preferably within a large organization.
• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Excellent organizational skills with the ability to prioritize tasks effectively.
• Exceptional communication skills, both written and verbal.
• High level of attention to detail and accuracy.
• Strong interpersonal skills and the ability to work collaboratively within a team.
• Ability to handle confidential information with discretion and integrity.
• Flexibility to adapt to changing priorities and workloads.
• Self-motivated, proactive, and resourceful problem solver.

*Additional Information *

This is a full-time position based in the South West region. We welcome candidates from diverse backgrounds to apply for this exciting opportunity to join our organisation. Please submit your resume and cover letter detailing your relevant experience for our consideration. We thank all applicants for their interest, but only those selected for an interview will be contacted.

*Note: *

This job description is not intended to be all-inclusive. Employees may perform other related duties as assigned to meet the ongoing needs of the organization.

Expected Duties

As the Admin Lead for our organization, you will be instrumental in ensuring smooth and efficient administrative operations across all departments. In this role, you will work collaboratively with various teams to enhance productivity and contribute to our overall success. The following list outlines key responsibilities and duties that are expected of the Admin Lead:

*Leadership and Management: *

Oversee a team of administrative staff, providing guidance, mentorship, and ensuring their continued professional development. Foster an inclusive work environment where everyone feels valued and supported.

• *Office Administration:

Manage daily office operations, including mail handling, office supply inventory management, facility maintenance requests, and organizing office events when necessary.

• *Policy Enforcement:

Ensure adherence to company policies and procedures by all staff members. Collaborate with the HR department on policy development as needed.

• *Project Coordination:

Assist in coordinating various projects across departments, ensuring timely completion of tasks and effective communication between teams.

• *Document Management:

Maintain accurate records and manage documents, such as contracts, agreements, policies, and procedures. Implement document control systems to ensure secure storage and easy retrieval.

• *Meeting Support:

Organize meetings, conferences, and events by arranging logistics, coordinating schedules, preparing meeting materials, and taking minutes as required.

• *Communication Liaison:

Serve as the primary point of contact for external communications, such as responding to inquiries and managing relationships with vendors or service providers.

• *Process Improvement:

Identify areas where administrative processes can be streamlined, standardized, or automated to improve efficiency and reduce errors. Implement process improvements when possible.

• *Compliance Support:

Assist in ensuring compliance with relevant laws, regulations, and industry standards related to administration. Stay updated on changes in the regulatory landscape and provide guidance as needed.

• *Collaboration and Communication:

Work closely with various departments and teams within the organization to support their administrative needs, foster cross-functional collaboration, and improve communication channels.

About Us

We are a forward-thinking organization based in the vibrant South West region, dedicated to delivering excellence in all that we do. We seek an exceptional individual to join our team as the Admin Lead, playing a pivotal role in ensuring the smooth and efficient operation of our administrative functions. As the Admin Lead, you will be responsible for overseeing and managing the daily administrative activities of the organization. This includes but is not limited to managing office supplies, coordinating meetings, maintaining records, liaising with clients, and supporting the leadership team in various tasks.

• Manage office operations efficiently, ensuring a well-organized and productive environment for all staff.
• Coordinate and schedule meetings, arrange necessary resources, and prepare meeting materials as required.
• Maintain accurate and up-to-date records of organizational documents, files, and data.
• Serve as the primary point of contact for internal and external communications, managing incoming and outgoing correspondence effectively.
• Provide administrative support to the leadership team, ensuring they have the resources they need to perform their roles effectively.
• Collaborate with other departments to ensure smooth communication and coordination across the organization.
• Implement and maintain organizational policies and procedures related to administration.
• Ensure adherence to best practices in office management, continuously seeking ways to improve processes and increase efficiency.
• Proven experience as an Administrative Lead or similar role.
• Excellent organizational skills with the ability to multitask effectively.
• Strong communication skills, both written and verbal.
• Proficiency in using office software packages (Microsoft Office Suite, Google Workspace).
• Ability to work collaboratively with a diverse team.
• Strong problem-solving skills and the ability to make decisions quickly and effectively.
• A positive attitude and the ability to handle multiple tasks and deadlines in a fast-paced environment.
• A high level of professionalism, discretion, and confidentiality when dealing with sensitive information.
• The opportunity to join a dynamic and forward-thinking organization in the South West.
• A competitive salary package and benefits.
• An inclusive and supportive work environment that values diversity and encourages personal growth.
• Flexibility and work-life balance with opportunities for remote work when required.
• The chance to make a real impact on the success of our organization. If you are an organized, detail-oriented individual looking for a challenging and rewarding role in administration we would love to hear from you. Apply today to join our team as the Admin Lead!