Admin | Job in Bridgend

Title: Admin Location: Wales We are seeking a highly motivated and organized individual to join our team as an Admin. In this role, you will provide administrative support that enables the smooth operation of our organization. This is a full-time position that offers a unique opportunity to contribute to a dynamic work environment and grow your career in administration. Key Responsibilities:

• Perform a variety of administrative tasks such as handling incoming and outgoing correspondence, managing schedules, and maintaining office supplies.
• Organize and prioritize workloads to meet deadlines and ensure the smooth flow of operations.
• Greet visitors, answer phones, and respond to inquiries in a professional and courteous manner.
• Support the team by preparing documents, reports, and presentations as needed.
• Collaborate with other departments to provide administrative assistance when required.
• Maintain accurate records and ensure that all data is kept securely and confidentially.
• Manage office facilities, including ordering supplies, arranging for repairs, and maintaining the cleanliness of the workspace. Qualifications:
• Proven experience in an administrative role.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Ability to work independently and as part of a team.
• Flexibility to handle multiple tasks simultaneously.
• Demonstrated attention to detail and commitment to maintaining confidentiality. If you are passionate about administration, thrive in a fast-paced environment, and enjoy collaborating with others we would love to hear from you. Apply today to join our team as an Admin!

Role Description

We are seeking a dedicated and organized individual to join our dynamic team as an Administrative Assistant. This role is integral to ensuring the smooth operation of our organization and will provide essential support services to our team.

*Responsibilities: *

• *Administrative Support:

Manage day-to-day administrative tasks, including mail handling, scheduling appointments, coordinating meetings, and maintaining files and records.

• *Office Management:

Oversee office operations and facilities to ensure they are running efficiently and effectively. This includes managing supplies, equipment, and liaising with external vendors as required.

• *Customer Service:

Greet visitors, answer phones, and handle queries from staff, clients, or the public in a friendly and professional manner.

• *Data Entry and Reporting:

Accurately enter and maintain data into our database systems, and prepare various reports as needed.

• *Project Support:

Assist with the coordination of projects, ensuring timely completion of tasks and adherence to project deadlines.

*Requirements: *

• Strong organizational skills with the ability to multitask effectively
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to work independently as well as part of a team
• Flexibility to adapt to changing priorities and workloads
• Strong attention to detail and ability to maintain confidentiality By joining our team, you will have the opportunity to contribute to an exciting and innovative organization. We offer competitive compensation and benefits, as well as a supportive work environment that values diversity, collaboration, and personal growth. If you are a highly motivated individual looking for a challenging role within a dynamic team we encourage you to apply. Please submit your resume and cover letter detailing your relevant experience and skills. We appreciate the interest of all applicants; however, only those selected for an interview will be contacted. Our organization is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Skills Required

To be successful as an Admin in our dynamic and diverse organization, the following skills are essential:

*Organizational Skills

• : Exceptional organizational abilities are crucial for managing multiple tasks effectively and efficiently within a fast-paced administrative environment. This includes prioritizing tasks and responsibilities to meet deadlines.

• *Attention to Detail

• : A keen eye for detail is vital in ensuring that all tasks, documents, and communications are accurate and error-free, contributing to the overall professionalism and integrity of our team.

• *Communication Skills

• : Excellent verbal and written communication skills are essential in dealing with a wide range of internal and external stakeholders. This includes effective listening skills, clear and concise writing, and the ability to convey information in a friendly and approachable manner.

• *Technical Proficiency

• : Familiarity with common office software suites (Microsoft Office or Google Workspace) is essential for handling daily administrative tasks efficiently. Basic knowledge of database management systems may also be beneficial.

• *Problem-Solving Skills

• : The ability to identify, analyze, and solve problems in a calm and efficient manner is vital in an administrative role, ensuring that issues are addressed promptly and effectively.

• *Adaptability

• : With change being a constant in any organization, the ability to adapt quickly to new tasks, processes, and technologies is essential for success as an Admin.

• *Customer Service Orientation

• : A commitment to providing excellent customer service is crucial for maintaining positive relationships with internal and external stakeholders alike. This includes being responsive, empathetic, and solution-focused in all interactions.

• *Time Management Skills

• : Strong time management skills are essential for balancing multiple tasks and responsibilities while ensuring that deadlines are met consistently.

• *Discretion and Confidentiality

• : The ability to maintain confidentiality at all times is crucial, particularly when handling sensitive information or interactions with senior leadership.

• *Teamwork

• : A willingness to work collaboratively as part of a team, as well as the ability to contribute positively to a team environment, are essential for ensuring the smooth functioning of our organization.

Candidate Expectations

Thank you for considering a position on our team as an Admin. We are excited about the prospect of welcoming you and are committed to making the recruitment process transparent, efficient, and respectful of your time.

*Roles and Responsibilities: *

As an Admin in our organization, you will play a crucial role in supporting various teams across departments. Your primary responsibilities include but are not limited to:

• Managing day-to-day administrative tasks, such as filing, email management, and organizing schedules.
• Providing support for meetings, including scheduling, coordinating logistics, and preparing materials.
• Collaborating with team members to ensure smooth office operations.
• Assisting in various projects, as needed, demonstrating your adaptability and problem-solving skills.
• Maintaining accurate records and ensuring adherence to organizational policies and procedures.

*Required Skills: *

• Excellent organizational skills with the ability to multitask effectively.
• Strong written and verbal communication skills with a keen attention to detail.
• Proficiency in using Microsoft Office Suite and other relevant software.
• Ability to work collaboratively within a team and maintain confidentiality when necessary.
• Adaptability to learn new systems and processes quickly.
• Demonstrated problem-solving skills with the ability to think critically and make informed decisions.
• A positive, proactive attitude with a willingness to take on responsibilities as needed.

*Application Process: *

• Submit your application via our online platform, including your resume and cover letter. Please highlight any relevant experience that demonstrates your suitability for the Admin role.
• Shortlisted candidates will be invited for an initial interview. This may be conducted via video call or in-person, depending on current circumstances.
• Successful candidates will progress to a second round of interviews, which may involve a team meeting and further assessment of relevant skills.
• Selected candidates will then receive a job offer, contingent upon the successful completion of any required background checks or other pre-employment screenings.

Routine Tasks

As an integral member of our administrative team in Wales, you will be responsible for maintaining the smooth and efficient daily operations of the office environment. Here are some of the key tasks that you will be expected to handle on a regular basis:

*Data Entry: *

Accurately input information into various databases, spreadsheets, and other digital tools. This may include employee records, client information, or project details.

• *Email Management:

Manage incoming and outgoing emails, ensuring prompt responses to inquiries, forwarding emails to the appropriate team members, and maintaining a clean, organized inbox.

• *Scheduling:

Schedule appointments, meetings, and events for various team members, often liaising with clients or external partners to coordinate schedules effectively.

• *File Organization:

Maintain an organized system for all physical and digital files within the office. This may involve labeling, sorting, and storing documents securely, as well as managing electronic file systems.

• *Administrative Support:

Provide general support to our team members, including making travel arrangements, ordering supplies, arranging catering for meetings, or other administrative tasks as needed.

• *Communication:

Maintain clear and effective communication with both internal and external stakeholders via phone, email, or in-person interactions. This may involve answering queries, providing updates on project progress, or liaising with clients to schedule appointments.

• *Office Management:

Ensure the office environment is clean, tidy, and well-stocked. This may involve cleaning tasks such as vacuuming, dusting, and emptying trash, as well as replenishing office supplies when necessary.

• *Report Preparation:

Prepare various reports, such as status updates, progress reports, or expense reports, as required by the team or management.

• *Project Support:

Assist with specific projects as needed, which may involve data analysis, research tasks, or other administrative duties to support the successful completion of these projects.

Role Duties

As an Administrative Professional in our organization, your primary role is to ensure the smooth and efficient day-to-day operation of our offices in Wales. Here are some key responsibilities you will undertake:

*Office Management: *

You will be responsible for managing office facilities and resources, including but not limited to, office supplies, equipment, and furniture. This includes ordering supplies as needed and maintaining an inventory.

• *Document Processing and Filing:

You will prepare, maintain, and organize various types of documentation, such as records, reports, and correspondence. This may also involve drafting routine correspondence, creating files, and organizing data.

• *Scheduling and Coordinating Meetings:

You will arrange meetings, conferences, and travel for the team, including booking venues, coordinating schedules, and preparing necessary materials.

• *Client and Stakeholder Interaction:

You will act as a point of contact for clients, vendors, and other stakeholders, answering inquiries, providing information, and managing communication effectively.

• *Administrative Support:

Provide administrative support to team members as needed, such as scheduling appointments, making travel arrangements, and handling correspondence.

• *Office Administration:

Maintain office equipment and ensure its proper functioning. This includes arranging for the maintenance and repair of office equipment when necessary.

• *Project Support:

Assist in project management by organizing documents, preparing reports, and managing project timelines to ensure deadlines are met.

• *Event Coordination:

Organize and coordinate events as required, such as team meetings, conferences, or workshops, ensuring they run smoothly and efficiently.

• *Administrative Policies:

Ensure that administrative policies, procedures, and protocols are followed in the office. This includes maintaining confidentiality and adhering to data protection guidelines.

• *Continuous Improvement:

Actively look for ways to improve office processes and procedures, and implement changes as necessary to enhance efficiency and productivity. In this role, you will have the opportunity to work closely with a diverse team of professionals, contribute to the smooth running of our organization, and help us achieve our goals effectively.

Company Background

Company Background Welcome to an esteemed organization dedicated to the pursuit of excellence and innovation, proudly based in the heart of Wales. With a rich history spanning over three decades we have grown from a small start-up into a leading force in our industry, all while remaining committed to our core values: integrity, collaboration, and progress. Our team is a diverse and dynamic group of professionals, brought together by a shared passion for making a meaningful impact on society. We are dedicated to creating a work environment that fosters growth, creativity, and open communication. We value the unique contributions each member brings, understanding that our collective skills and ideas are what propel us forward in this ever-changing world. Our organization offers a wide range of services, from cutting-edge technology solutions to sustainable business practices. Our mission is to improve the lives of people everywhere through our innovative products and dedicated service. We strive to make a positive impact on the communities we serve, both locally and globally. As an equal opportunity employer we are committed to creating a diverse workforce that reflects the richness of the world around us. We welcome applicants from all backgrounds and walks of life to join our team and help shape the future of our organization. If you are seeking a challenging and rewarding role in a dynamic and supportive environment we invite you to explore the opportunities available with our team. Together we can continue to make strides towards a brighter and more sustainable future. Role: Admin In this role, you will play an integral part in ensuring the smooth operation of our office. You will be responsible for managing administrative tasks, such as scheduling appointments, coordinating meetings, and maintaining accurate records. Your attention to detail, strong organizational skills, and ability to work independently will be crucial in helping us deliver exceptional service to our clients and maintain a high level of efficiency within the organization. We are looking for someone who is highly motivated, reliable, and adaptable. The ideal candidate will have excellent communication skills, both written and verbal, and be comfortable working with a variety of computer software and technology platforms. If you are eager to grow professionally and make a valuable contribution to our team we encourage you to apply for this exciting opportunity. Join us in making a difference and shaping the future of our organization as an Admin within our dynamic team. We look forward to hearing from you!