Welcome to an exciting opportunity within our dynamic Human Resources (HR) department as an Administrative Assistant! In this role, you will be a vital part of our HR team, working closely with colleagues across various functions to provide administrative support that ensures the smooth running of daily operations. This position offers an excellent chance to develop your skills in a professional and welcoming environment, making it an ideal stepping stone for those interested in pursuing a career in Human Resources. Responsibilities:

Maintaining accurate and up-to-date personnel records for the organization.
Assisting with onboarding processes for new employees, ensuring they have all necessary paperwork and resources to succeed.
Preparing and distributing HR-related documents such as policies, procedures, and forms.
Coordinating employee schedules and communicating any changes effectively.
Collaborating with the team to respond promptly to employee inquiries and requests.
Assisting with various administrative tasks related to benefits, payroll, and compliance.
Participating in special projects as needed or assigned by the HR Manager. To excel in this role, you should have:
Excellent organizational skills with the ability to manage multiple tasks simultaneously.
Strong communication and interpersonal skills, both verbal and written.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) as well as database management software.
A keen attention to detail and the ability to handle sensitive information with discretion.
Flexibility and adaptability to changing priorities within a fast-paced environment.
A proactive attitude towards problem-solving and the ability to work both independently and collaboratively as part of a team.
A commitment to providing outstanding customer service to all employees. By joining our team, you will have the opportunity to grow professionally while making a tangible impact on the success of our organization. We are an equal opportunity employer and celebrate diversity in our workforce. If this opportunity aligns with your career aspirations and skillset we encourage you to apply! We look forward to reviewing your application and learning more about how you can contribute to our team's continued growth and success.

Hiring Motivation

Welcome to an exciting opportunity to join our dynamic and progressive Human Resources (HR) team as an Administrative Assistant. This role is crucial in ensuring the smooth operation of our organisation, providing administrative support to the HR department while contributing to a positive work environment that fosters growth, development, and success. We are seeking an organised, efficient, and proactive individual with exceptional interpersonal skills a strong attention to detail, and the ability to manage multiple tasks effectively. The successful candidate will have experience in a similar role, preferably within an HR environment, and a solid understanding of office administration procedures.

Managing and maintaining accurate records of employee information, ensuring compliance with data protection regulations.
Assisting with the recruitment process by preparing job descriptions, advertising vacancies, and managing applications.
Supporting the HR team in the day-to-day administration of employee benefits, payroll, and other personnel processes.
Providing administrative support for meetings and events, including scheduling, preparation of materials, and minute taking.
Liaising with internal departments and external agencies, such as recruitment agencies or pension providers, to gather information and ensure smooth operations. Joining our team offers you the chance to grow professionally in a supportive and collaborative environment. You will receive competitive remuneration a comprehensive benefits package, and opportunities for further training and development. If you are an organised, efficient, and proactive individual looking to take the next step in your career as an Administrative Assistant within HR we would love to hear from you. Apply today to become part of our team in Wales!

Qualifications and Skills

A Bachelor's degree in Human Resources, Business Administration, or a related field is preferred, although exceptional candidates with an equivalent combination of education and experience may be considered.
Minimum of 2 years of administrative experience within a human resources department or similar role is required.
Familiarity with HR processes, policies, and regulations is essential.
Exceptional organizational skills with the ability to manage multiple tasks simultaneously and prioritize effectively.
Strong written and verbal communication skills, including the ability to draft professional correspondence and prepare reports.
Proficiency in Microsoft Office Suite, particularly Excel and Word.
Excellent attention to detail and a commitment to accuracy and thoroughness.
Ability to work collaboratively as part of a team, as well as independently when necessary.
Strong interpersonal skills with the ability to interact effectively with all levels of staff within the organization.
Demonstrated problem-solving abilities and initiative.
Experience using HR software such as Workday or BambooHR is a plus.
Knowledge of Welsh language, while not essential, would be advantageous for interacting with local employees and stakeholders.
Previous experience in a customer service role would be beneficial for dealing with internal and external HR queries effectively.

Desired Candidate

Thank you for your interest in the position of Administrative Assistant, HR at our organization. We are seeking a highly motivated, detail-oriented professional to join our dynamic Human Resources team. In this role, you will provide administrative support to ensure the smooth functioning of our HR department and contribute to the overall success of our organization.

*Key Responsibilities: *

*Administrative Support:

Perform a range of administrative tasks including but not limited to managing files, maintaining records, scheduling meetings, and preparing documents.

*HR Assistance:

Assist in recruitment processes, such as screening resumes, scheduling interviews, and coordinating onboarding activities for new hires.

*Data Management:

Maintain accurate and up-to-date employee records, ensuring compliance with relevant regulations.

*Coordination:

Coordinate with various departments to ensure effective communication and efficient workflow.

*Project Support:

Assist in HR projects as needed, such as policy updates or employee engagement initiatives.

*Qualifications: *

Proven experience in an administrative role, preferably within a Human Resources department.
Excellent organizational skills with the ability to manage multiple tasks simultaneously.
Strong communication skills, both written and verbal.
Proficiency in Microsoft Office Suite and other relevant software.
A high level of attention to detail and the ability to maintain confidentiality.
Flexibility and adaptability with a positive attitude and a team player mentality. If you are a dedicated professional looking for an opportunity to grow within a dynamic organization we would love to hear from you. Please apply with your updated resume and cover letter detailing why you believe you would be a strong fit for this role. We look forward to reviewing your application.

The Role

In this dynamic role within our organization, you will be an integral part of the Human Resources (HR) team, providing administrative support that contributes to the smooth operation and success of our workforce. As an Administrative Assistant in HR, your day-to-day tasks will encompass a range of responsibilities that not only keep our team running efficiently but also foster a positive and productive work environment.

*Administrative Support:

Manage and organize various HR functions such as employee records maintenance, scheduling meetings, and coordinating training programs.

*Communication Liaison:

Serve as the primary point of contact for both internal team members and external parties regarding administrative inquiries or concerns.

*Data Management:

Collate, analyze, and maintain accurate data on employee information, policies, benefits, and other HR-related data.

*Policy Compliance:

Assist in ensuring compliance with relevant employment laws, regulations, and organizational policies.

*Onboarding & Offboarding:

Support the onboarding process for new hires by providing necessary documentation, training materials, and welcoming them to the team. Facilitate the offboarding process when employees leave the organization.

*Project Assistance:

Provide administrative support for HR-related projects as needed, such as performance appraisals, employee engagement surveys, and organizational development initiatives.

*Office Management:

Maintain office supplies, order equipment, and perform other general administrative tasks to ensure the smooth operation of the department.

Proven experience in an administrative assistant or related role within a Human Resources department
Excellent organizational, multitasking, and time management skills
Strong communication (written and verbal) and interpersonal skills
Proficiency in Microsoft Office Suite and database management software
Aptitude for handling confidential information with discretion and integrity
Ability to work effectively both independently and as part of a team
Flexibility to adapt to changing priorities and work under tight deadlines
Strong attention to detail and commitment to maintaining accurate records If you're an organized, efficient individual with a passion for supporting a successful HR function within an organization we encourage you to apply for this role. By joining our team as an Administrative Assistant in HR, you will have the opportunity to contribute to the success of both your department and the wider organization while working in a supportive and collaborative environment. We look forward to receiving your application!

Benefits

Joining our team as an Administrative Assistant in HR offers a multitude of rewards and opportunities for personal and professional growth. Here are some key benefits that you can expect:

*Competitive Salary and Benefits Package

: We offer competitive salaries, commensurate with your experience and skills, along with a comprehensive benefits package that includes health insurance, retirement plans, and paid time off.

*Opportunities for Career Advancement

: As an Administrative Assistant in HR, you will have the opportunity to work closely with our HR team and gain valuable insights into various aspects of human resources management. This could open doors for career advancement within the organization.

*Collaborative Work Environment

: We value collaboration and teamwork. You will be part of a dynamic and supportive team that encourages professional development and knowledge sharing.

*Work-Life Balance

: We understand the importance of work-life balance and strive to create a flexible working environment that allows our employees to thrive both at work and in their personal lives.

*Training and Development Opportunities

: We are committed to the development of our staff. You will have access to a variety of training programs designed to help you build your skills and advance your career.

*Location

: Based in Wales, our organization offers a unique blend of urban amenities and natural beauty, making it an ideal location for both work and leisure activities.

*Community Engagement

: We are active members of the local community and encourage our employees to get involved in charitable initiatives and volunteer opportunities. This not only benefits the community but also allows our team members to make a positive impact and contribute to worthwhile causes.

Organization Info

*About Us *

We are a dynamic and forward-thinking organization based in Wales, dedicated to fostering an inclusive work environment where everyone feels valued and respected. Our team is made up of passionate individuals who strive for excellence in all they do, and we pride ourselves on our commitment to innovation, collaboration, and continuous learning.

*Our Mission *

Our mission is to provide exceptional services to our employees and clients while creating an environment that encourages personal and professional growth. We believe in the power of diversity and inclusion, and we work tirelessly to create opportunities for everyone to thrive.

*The Opportunity *

As an Administrative Assistant, HR, you will play a crucial role in supporting our HR team by providing administrative assistance, managing employee records, and ensuring smooth day-to-day operations. This is an excellent opportunity for a motivated individual who is passionate about human resources and eager to grow their career within a supportive and collaborative environment.

*Key Responsibilities *

Maintain accurate and up-to-date employee records, including but not limited to: personal data, employment contracts, performance appraisals, and training records.
Assist in the onboarding process for new employees, ensuring they have all necessary documentation and information.
Manage employee leave requests, adhering to our organization's policies and procedures.
Coordinate and schedule meetings for the HR team, including internal meetings as well as external recruitment activities.
Support the HR team in various administrative tasks, such as preparing reports, managing files, and maintaining office supplies.
Provide exceptional customer service to employees and visitors, ensuring a positive work environment for all.
Collaborate with other departments as needed to support the organization's overall goals and objectives.

*Requirements *

A minimum of 2 years of administrative experience in a human resources setting.
Strong organizational skills with the ability to manage multiple tasks efficiently.
Excellent communication skills, both written and verbal.
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
A positive attitude and strong work ethic with a commitment to providing excellent customer service.
A strong sense of confidentiality and discretion when handling sensitive information.
Ability to work collaboratively as part of a team and independently when necessary.
Flexibility to adapt to changing priorities and deadlines.

*Why Join Us? *

Join our team in Wales, and you'll be part of an organization that values its employees and their contributions. We offer competitive salaries, comprehensive benefits packages, and opportunities for growth and development. Our work environment is inclusive, supportive, and collaborative with a strong emphasis on work-life balance. If you're ready to take the next step in your career within a dynamic and forward-thinking organization we encourage you to apply for this exciting opportunity.

*How to Apply *

To apply for the Administrative Assistant, HR position, please submit your resume, cover letter, and any relevant work samples or references via our online application system. Applications will be reviewed on a rolling basis until the position is filled. We look forward to hearing from you!

Administrative Assistant, HR | Job in Cardiff