Building & Facilities Officer | Job in Gloucestershire

In our dynamic and committed organisation we are seeking a skilled and dedicated individual for the role of Building & Facilities Officer. This critical position is responsible for ensuring the smooth operation and maintenance of all facilities, buildings, and associated equipment within our South West locations.

*Key Responsibilities: *

• Perform preventive maintenance on various building systems such as HVAC, plumbing, electrical, and security.
• Coordinate with contractors for repair or installation of equipment or systems.
• Implement energy conservation measures to reduce utility costs.
• Plan and manage renovation projects within the buildings.
• Manage the facilities budget and procure necessary supplies and materials.
• Ensure compliance with safety regulations and standards in all facilities.
• Respond promptly to emergency situations, addressing issues and restoring normal operations as quickly as possible.
• Maintain accurate records of maintenance activities, inspections, and inventory levels.
• Collaborate with internal teams to address any facilities-related needs or concerns.
• Perform other related duties as assigned.

*Qualifications: *

• Proven experience in a Building & Facilities role, preferably within a commercial environment.
• Strong knowledge of building systems and maintenance practices.
• Familiarity with safety regulations and standards.
• Excellent problem-solving skills and the ability to make quick decisions under pressure.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Effective communication and interpersonal skills.
• Ability to work independently as well as collaboratively within a team.
• Valid driver's license and willingness to travel as needed. If you are a proactive and detail-oriented individual with a passion for facilities management we encourage you to apply for this exciting opportunity. Join our team and contribute to the success of our organisation in the South West region.

Position Overview

*Position Overview: Building & Facilities Officer *

The Building & Facilities Officer plays a pivotal role in our organisation, ensuring the maintenance and efficient operation of all buildings and facilities within our South West location. This position requires a hands-on professional with strong technical skills a keen eye for detail, and the ability to manage multiple projects concurrently.

*Key Responsibilities: *

• *Facility Management:

Oversee the daily operations of buildings, ensuring their cleanliness, safety, and functionality. This includes managing repairs, maintenance, and upgrades as needed.

• *Preventative Maintenance:

Implement a schedule for routine inspections and preventative maintenance to minimise unexpected downtime and prolong the lifespan of our facilities.

• *Project Management:

Lead construction projects and renovations, from concept to completion, ensuring they are carried out within budget and on schedule. This includes coordinating with contractors, managing resources, and overseeing compliance with relevant regulations.

• *Energy Efficiency:

Identify opportunities for energy savings and implement strategies to reduce the organisation's carbon footprint.

• *Safety Compliance:

Ensure all facilities adhere to local, state, and federal safety regulations. Conduct regular safety audits and take corrective action as necessary.

• *Budget Management:

Develop and manage budgets for facility operations and maintenance. Monitor expenses and identify areas for cost savings.

*Qualifications: *

• Bachelor's degree in Facilities Management, Construction Management, or a related field
• Proven experience in a facilities management role, preferably within a corporate environment
• Strong technical skills, including knowledge of building systems, HVAC, and electrical systems
• Excellent project management skills
• Ability to manage multiple projects concurrently and meet deadlines
• Strong budgeting and financial management skills
• Excellent communication and interpersonal skills with the ability to build strong relationships with contractors, vendors, and internal teams. This role offers a unique opportunity for a highly skilled Facilities Officer to make a significant impact on our organisation's physical infrastructure. If you are passionate about facilities management, have a strong technical background, and enjoy leading projects we encourage you to apply for this exciting opportunity.

Skills Required

In the capacity of a Building & Facilities Officer with our team, you will be expected to possess and demonstrate the following key skills: Facilities Management:

• Proficient in managing the maintenance, repair, and operation of buildings, equipment, and systems (e.g., HVAC, plumbing, electrical) to ensure optimal functionality and safety.
• Ability to coordinate with contractors for larger repair or renovation projects as needed.
• Experience in implementing preventive maintenance programs to minimize downtime and extend the lifespan of our facilities.

Building Operations:

• Knowledge of building codes, regulations, and safety standards to ensure compliance within all our facilities.
• Capability to manage energy consumption, waste disposal, and environmental impact in a sustainable manner.
• Experience in managing emergency response plans, fire drills, and safety inspections.

Technical Expertise:

• Strong understanding of building systems, infrastructure, and equipment (e.g., elevators, security systems).
• Familiarity with various software applications for facility management, such as Computer-Aided Facility Management (CAFM) systems.
• Ability to troubleshoot mechanical and electrical problems effectively.

Communication & Organization:

• Excellent verbal and written communication skills to liaise effectively with internal teams, contractors, and external vendors.
• Strong organizational skills to manage multiple tasks simultaneously, prioritize workloads, and meet deadlines.
• Ability to maintain accurate records, reports, and documentation related to facilities maintenance and operations.

Leadership & Problem-Solving:

• Proven ability to lead a team effectively in achieving facility goals and objectives.
• Strong problem-solving skills to resolve facility issues quickly and efficiently.
• Ability to make informed decisions based on data, insights, and industry best practices.

Continuous Learning & Adaptability:

• Willingness to stay updated with the latest facilities management trends, technologies, and innovations.
• Ability to adapt to new tools, software, and processes as they evolve within the industry.
• Commitment to professional growth through ongoing learning opportunities and training programs.

Desired Candidate

We are seeking a dynamic and detail-oriented Building & Facilities Officer to join our team in the South West region. The ideal candidate will have a strong background in facilities management and a proven track record of effectively managing building maintenance, repairs, and improvements.

*Key Responsibilities: *

• Maintain and oversee the daily operations and upkeep of our facilities, ensuring they are safe, clean, and functional for all employees and visitors.
• Coordinate and manage preventative maintenance, repairs, and renovations as needed across multiple locations.
• Manage relationships with contractors and service providers to ensure timely and cost-effective completion of work orders.
• Implement energy efficiency initiatives to reduce utility costs and promote sustainability within our facilities.
• Maintain accurate records and reports on facility conditions, maintenance activities, and equipment performance.
• Collaborate with internal teams to address any facility-related issues and implement solutions efficiently.
• Adhere to safety guidelines and regulations to maintain a safe working environment for all team members.
• Stay informed about industry trends, best practices, and new technologies in facilities management.
• Assist in budgeting and forecasting for facilities maintenance expenses.
• Provide outstanding customer service to internal clients by responding promptly and effectively to their facility-related requests and concerns.

*Qualifications: *

• A minimum of 3 years' experience in a Facilities Management role, preferably within a corporate or commercial environment.
• Proven ability to manage multiple projects simultaneously and prioritize tasks effectively.
• Strong knowledge of building systems, maintenance procedures, and construction methods.
• Excellent communication skills, both written and verbal with the ability to interact professionally with a diverse range of stakeholders.
• Demonstrated problem-solving abilities and resourcefulness in resolving facilities-related issues.
• Strong organizational skills and attention to detail.
• A valid driver's license and access to a reliable vehicle, as travel between facilities will be required.
• Familiarity with building management software and tools for work order tracking and preventative maintenance scheduling is desirable.
• A relevant post-secondary education in Facilities Management or a related field is preferred but not essential. If you are passionate about facilities management, have a strong attention to detail, and thrive on problem-solving challenges we would love to hear from you. Join our team and help us maintain exceptional facilities that support the success of our organization!

Expected Duties

In this role as a Building and Facilities Officer with our team, you will be responsible for the upkeep, maintenance, and efficient operation of our facilities to ensure the safety, comfort, and functionality for all staff members and visitors. Key responsibilities include:

*Facility Maintenance and Repairs: *

You will perform routine inspections of facilities, identify areas requiring maintenance or repair, and manage the required work orders. This may include tasks such as plumbing repairs, electrical maintenance, painting, carpentry, or HVAC system troubleshooting.

• *Preventative Maintenance Programs:

Implement and oversee preventative maintenance programs for all building systems to reduce downtime and ensure the longevity of our facilities. This may involve scheduling regular inspections, maintaining equipment records, and coordinating with contractors as needed.

• *Safety Compliance:

Ensure that all facilities meet necessary safety regulations and standards. You will be responsible for conducting routine safety checks, implementing corrective actions when required, and educating staff on safe practices related to the facility.

• *Space Management:

Manage the allocation and use of space within our facilities, including organizing office layouts, storage areas, and common spaces. This may involve coordinating with various departments to accommodate their needs and optimize space utilization.

• *Vendor Relationships:

Establish and maintain relationships with vendors for facilities-related services such as cleaning, maintenance, repairs, and equipment leasing. You will be responsible for negotiating contracts, monitoring service quality, and ensuring cost-effective solutions are implemented.

• *Emergency Response:

Respond to emergency situations effectively and efficiently. This may involve coordinating with external responders, managing evacuation procedures, and overseeing facility restoration efforts following an incident.

• *Sustainability Initiatives:

Support the organization's sustainability goals by implementing energy-efficient practices, recycling programs, and waste reduction strategies within our facilities.

• *Budget Management:

Develop, manage, and monitor facility budgets to ensure cost-effective operations while maintaining a high standard of service quality. You will be responsible for forecasting future needs, identifying areas for cost savings, and submitting budget proposals as needed.

• *Project Coordination:

Oversee renovation, construction, or expansion projects as required by the organization's growth or changing needs. This may involve working closely with internal teams, external contractors, architects, and other stakeholders to ensure project success.

• *Staff Support:

Provide support and assistance to staff members in relation to facility-related issues, such as moving requests, equipment setup, or workspace modifications. You will be responsible for maintaining open lines of communication with all departments to address any concerns promptly and efficiently.

Company Background

Our organisation is a leading player in the South West region, renowned for our commitment to excellence, innovation, and sustainability. With a rich history spanning several decades we have grown to become a trusted name in our industry, continually striving to exceed customer expectations while maintaining a strong focus on community engagement and environmental responsibility. Our team is composed of passionate individuals who are dedicated to making a positive impact in the lives of our customers and the wider community. We foster an inclusive work environment that encourages creativity, collaboration, and personal growth, ensuring that each member feels valued and empowered to contribute their unique talents to our mission. In line with our growth trajectory we are seeking a dynamic Building & Facilities Officer to join our team. This role presents an exciting opportunity for a dedicated professional to make a significant contribution to the smooth operation of our facilities, ensuring that they not only meet but exceed industry standards in terms of safety, cleanliness, and energy efficiency. Join us on our journey as we continue to redefine excellence in our field while making a tangible difference in the lives of our customers and the community at large. We look forward to your application and the unique perspectives and skills you will bring to our team.

What We Offer

*What We Offer: Building & Facilities Officer Role in South West *

Join our dynamic and innovative team as a Building & Facilities Officer, based in the beautiful South West region. This is an exciting opportunity to contribute your skills and expertise to a forward-thinking organisation that values its people and the environment.

*Responsibilities: *

• Manage the day-to-day operations of our facilities, ensuring they are safe, functional, and energy efficient.
• Coordinate scheduled maintenance, repairs, and improvements for all buildings and grounds.
• Implement and enforce health and safety procedures to ensure a secure working environment.
• Collaborate with our teams to understand their needs and provide appropriate facilities support.
• Liaise with external contractors as necessary for larger projects or specialist tasks.
• Contribute to the organisation's sustainability goals by implementing efficient practices in building management.
• Ensure compliance with all relevant legislation regarding buildings, health and safety, and environmental regulations.

*Requirements: *

• Proven experience in a similar role, ideally within the public or private sector.
• A strong understanding of building maintenance, repair, and improvement procedures.
• Knowledge of health and safety regulations and experience enforcing these in a workplace setting.
• Excellent communication skills with the ability to liaise effectively with both internal teams and external contractors.
• A proactive approach to problem-solving with a focus on preventing issues rather than simply reacting to them.
• A commitment to sustainability and an understanding of efficient practices in building management.
• A full UK driving license is essential for this role due to the need to travel between sites as required.

*What We Offer: *

• Competitive salary and benefits package, including a pension scheme and generous annual leave allowance.
• Flexible working arrangements, allowing you to balance your work and personal life effectively.
• Ongoing training and development opportunities to help you progress in your career.
• The chance to be part of an organisation that values its employees, fosters a positive work culture, and takes its environmental responsibilities seriously.
• A unique opportunity to work in the beautiful South West region with easy access to stunning coastlines, vibrant cities, and idyllic countryside. If you are passionate about facilities management, committed to sustainability, and looking for a rewarding role within a forward-thinking organisation we would love to hear from you. Apply today to join our team in the South West!