Document Controller | Job in East Riding Of Yorkshire

Join our dynamic and collaborative team in the heart of Yorkshire and The Humber as a Document Controller. In this critical role, you will play an integral part in ensuring the smooth operation and efficiency of our document management processes, supporting our projects and teams to deliver exceptional results. Responsibilities:

• Implement and maintain a comprehensive document control system to manage all project documents effectively and securely.
• Coordinate document requests, approvals, revisions, and distribution within the team and across multiple departments.
• Collaborate with various stakeholders, including project managers, engineers, architects, and contractors, to facilitate timely and accurate document exchange.
• Maintain organized filing systems for easy access and retrieval of documents as needed.
• Ensure compliance with industry standards, company policies, and legal requirements regarding document management and retention.
• Collaborate with IT support where necessary to ensure the effectiveness and efficiency of our document control system.
• Contribute to continuous process improvement efforts by identifying areas for optimization and proposing relevant solutions.
• Assist in preparing and archiving project records for future reference and auditing purposes. Qualifications:
• Proven experience in a document controller or related role within the construction, engineering, or related industry.
• Strong organizational skills with the ability to manage multiple tasks and deadlines concurrently.
• Excellent communication skills, both verbal and written with the ability to liaise effectively with various stakeholders at all levels.
• Proficiency in using document management software and Microsoft Office Suite (Word, Excel, PowerPoint).
• Knowledge of industry standards, best practices, and legal requirements related to document management.
• Strong attention to detail and the ability to maintain a high level of accuracy in document handling.
• Flexibility and adaptability to respond effectively to changing priorities and project demands.
• A proactive approach to problem-solving and continuous improvement efforts.
• Bachelor's degree in Business Administration, Information Management, or related field preferred but not required for candidates with sufficient experience. By joining our team as a Document Controller, you will have the opportunity to make a tangible impact on some of Yorkshire's most exciting projects while working alongside a dedicated and collaborative group of professionals. If you are passionate about document management and eager to contribute your skills to an innovative organization we would love to hear from you!

Role Description

We are seeking a dynamic and organised Document Controller to join our team in Yorkshire and the Humber. In this role, you will play a crucial part in ensuring the smooth flow of documentation across various projects and departments within our organisation.

*Key Responsibilities: *

• Maintain and update document control systems to ensure all project-related documents are easily accessible, organised, and retrievable.
• Implement and manage procedures for document control, including version control, approval processes, and storage.
• Coordinate with various teams to ensure timely delivery and receipt of documentation, adhering to established deadlines.
• Ensure compliance with internal policies, industry regulations, and any applicable laws regarding document management.
• Provide technical support for the use of document control systems, conducting training sessions as necessary.
• Collaborate with other departments to resolve document-related issues and improve overall document management processes.
• Facilitate communication between project teams, managing information exchange efficiently.
• Implement quality assurance procedures for all documentation to ensure accuracy and completeness.
• Participate in continuous improvement initiatives aimed at enhancing our document control processes.
• Support the effective operation of projects by ensuring that all relevant documents are readily available to team members when needed.

*Qualifications: *

• Proven experience as a Document Controller or similar role.
• Knowledge of document management best practices and industry standards.
• Strong organisational skills with the ability to manage multiple tasks simultaneously.
• Excellent communication and collaboration skills, both written and verbal.
• Proficiency in using document control software (e.g., SharePoint, Documentum).
• Familiarity with project management methodologies such as Agile or Waterfall.
• Strong analytical skills and attention to detail.
• Ability to work under pressure and adhere to strict deadlines.
• Bachelor's degree in a relevant field; additional professional certifications in document control (e.g., APMP, ASC Top 4) are a plus. If you are an organised individual with a passion for efficient document management we encourage you to apply for this exciting opportunity within our team. We look forward to your application!

Competencies

As a Document Controller within our organisation, you will be an integral part of our project management team, ensuring the seamless coordination and control of all documentation related to projects. Here are the key competencies we seek:

*Document Management Systems (DMS) Proficiency

• : You should have extensive experience with DMS software, such as SharePoint, Documentum, or similar systems. The ability to efficiently manage large volumes of documents and ensure their accurate storage, retrieval, and distribution is crucial.

• *Data Organization and Retrieval

• : Excellent organisational skills are essential for this role. You should be able to structure and classify documents effectively, ensuring they can be easily found when required.

• *Microsoft Office Suite

• : Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint) is a must. You will often need to create, edit, and format various types of documentation quickly and accurately.

• *Knowledge of Project Management Principles

• : Understanding project management methodologies such as PRINCE2 or Agile can help you manage the document control process more effectively within our team.

• *Excellent Verbal and Written Communication

• : You will regularly liaise with various stakeholders, including project managers, engineers, and contractors. Clear, concise communication is key to ensuring everyone understands their responsibilities and deadlines.

• *Teamwork

• : As a Document Controller, you will work closely with multiple teams within our organisation. The ability to collaborate effectively, share information, and support colleagues is essential for success in this role.

• *Problem-Solving Skills

• : You should be able to identify potential issues related to document control, develop solutions, and implement them efficiently. This may involve resolving conflicts between different versions of documents, ensuring compliance with regulations, or managing tight deadlines.

• *Attention to Detail

• : In this role, accuracy is paramount. You should be meticulous in your work, ensuring that every document you handle is correct and complete.

• *Time Management Skills

• : The Document Controller role often involves juggling multiple tasks at once. Strong time management skills are necessary for meeting project milestones and deadlines.

• *Adaptability

• : Project requirements can change rapidly, so the ability to adapt quickly to new situations and priorities is vital. You should also be able to work well under pressure and remain calm when faced with tight deadlines or unexpected challenges.

• *Integrity and Confidentiality

• : You will handle sensitive project documentation that requires a high level of discretion. As such, you must uphold the highest standards of professional integrity and maintain confidentiality at all times.

Ideal Candidate Profile

*Job Title: *

Document Controller

*Location: *

Yorkshire and The Humber, United Kingdom

*About the Role *

We are seeking a highly organized, detail-oriented Document Controller to join our dynamic team in Yorkshire and The Humber. In this role, you will play a critical part in ensuring that our project documentation is managed effectively, accurately, and efficiently.

*Responsibilities: *

• Manage the entire document control process for multiple projects concurrently.
• Maintain an up-to-date central repository of all project documents.
• Implement and enforce document control procedures to ensure compliance with industry standards and regulations.
• Collaborate closely with project team members, ensuring they have access to the necessary documentation in a timely manner.
• Review, edit, and revise documents as needed before final submission or distribution.
• Implement effective version control strategies for all project documents.
• Coordinate with external parties, such as clients and vendors, regarding document requests and exchanges.
• Prepare and maintain records of all document activities, including approvals, revisions, and disposals.
• Assist in the development and improvement of the organization's document management system.
• Provide training and guidance to team members on document control procedures as needed.

*Qualifications: *

• Proven experience as a Document Controller or similar role within a construction, engineering, or related industry.
• Strong organizational skills with the ability to handle multiple tasks simultaneously.
• Proficiency in using document management systems and Microsoft Office Suite.
• Excellent verbal and written communication skills.
• Detail-oriented with strong attention to detail.
• Ability to work collaboratively within a team environment.
• Familiarity with relevant industry regulations and standards is a plus.
• Bachelor's degree in Business Administration, Project Management, or a related field is preferred but not required for candidates with extensive experience.

*Join Our Team *

If you are an organized individual who thrives in a fast-paced environment and enjoys working collaboratively to ensure project success we would love to hear from you. Apply today to become our new Document Controller!

Equal Opportunity

Our organisation is committed to promoting and upholding a work environment that is inclusive, diverse, and fair for everyone. We recognise the value that unique backgrounds, perspectives, and talents bring to our team and are dedicated to providing equal opportunities for all applicants and employees regardless of race, colour, religion, national origin, gender identity or expression, age, disability, sexual orientation, marital or veteran status, or any other legally protected class. We believe that fostering a culture of inclusivity enhances our collective success by capitalising on the broad range of ideas, experiences, and skills available to us. We are committed to taking proactive steps to combat discrimination and ensure equal opportunity in all aspects of employment, including hiring, compensation, benefits, promotions, training, and social activities. As part of this commitment we encourage applications from individuals with diverse backgrounds and experiences. We welcome all applicants to apply for the Document Controller position at our organisation, confident that they will receive fair and unbiased consideration throughout the recruitment process. We look forward to receiving your application and learning more about your unique talents and experiences that will contribute to the success of our organisation in Yorkshire and The Humber.

Our Company

Welcome to our dynamic and innovative organisation based in the heart of Yorkshire and The Humber. We are a leading player in our industry, recognised for our commitment to excellence, quality, and customer satisfaction. Our team is composed of dedicated professionals who share a passion for delivering exceptional results and pushing the boundaries of what is possible. As a Document Controller in our organisation, you will be an integral part of our project management teams. This role involves managing all documentation related to ongoing projects, ensuring compliance with company standards and industry regulations, and maintaining efficient workflow. Our organisation values collaboration, open communication, and continuous learning. We provide a supportive and inclusive work environment where everyone's ideas are valued, and personal and professional growth is encouraged. We invest in our team members offering regular training opportunities to help them develop their skills and advance their careers. Joining our team as a Document Controller means becoming part of a community that values hard work, dedication, and innovation. You will have the opportunity to work on exciting projects, collaborate with talented professionals, and make a real impact in our industry. If you are an organised, detail-oriented individual with strong communication skills and a passion for document management we would love to hear from you. Apply today to become part of our dynamic team and start your journey towards a successful career with us!

Employee Perks

Join our team as a Document Controller and enjoy a host of benefits that foster work-life balance, personal growth, and professional development. We understand the importance of having a work-life balance. Our flexible working hours policy allows you to adjust your schedule according to your needs, helping you manage both your career and personal life effectively. We offer a competitive salary package that recognizes your skills, experience, and the value you bring to our organisation. At our organisation we believe in continuous learning and development. We provide regular training sessions, workshops, and courses to help you enhance your skills and stay updated with industry trends. We offer a generous pension scheme that ensures your financial security in retirement. Your health is important to us. We provide comprehensive health benefits, including health assessments, mental health support, and gym membership discounts. We foster a vibrant and inclusive work culture. Regular social events, team-building activities, and charity fundraisers help our team bond and have fun together. While we value in-person collaboration we also understand the benefits of working remotely. Depending on your role and responsibilities, you may be eligible for work from home opportunities. Our EAP provides confidential support for you and your family members. It offers counseling services, legal advice, and practical solutions to help manage life's challenges. At our Yorkshire And The Humber office, enjoy free on-site facilities such as parking, cafeteria, and recreational areas. Join us and experience these perks while contributing to the success of our organisation!