Events & Groups Executive | Job in County Durham

We are a dynamic and vibrant organization that thrives on creating memorable experiences for our clients. We are currently seeking an exceptional individual to join our team as an Events & Groups Executive based in the North East region. In this role, you will be responsible for the planning, coordination, and execution of a wide variety of events and group activities. These could range from corporate conferences and product launches to social gatherings and team-building exercises. Your mission is to ensure that each event exceeds our clients' expectations, leaving them with lasting memories of our exceptional service and attention to detail. Key Responsibilities:

• Collaborate closely with the Events & Groups Manager and other team members to develop and execute event strategies that align with our organizational goals.
• Plan and coordinate all aspects of events, including but not limited to venue selection, catering, audiovisual needs, decor, and guest list management.
• Liaise effectively with internal and external stakeholders, ensuring smooth communication throughout the event planning process.
• Manage event budgets, negotiating prices for services and vendors where necessary.
• Oversee on-site event logistics, including setup, teardown, and staff management.
• Conduct post-event debriefs to assess successes and areas for improvement.
• Contribute to the development of new event ideas and concepts that align with our brand identity and strategic objectives. Qualifications:
• A bachelor's degree in Event Management, Hospitality, Tourism, or a related field is preferred.
• Proven experience in event coordination and management, preferably within the events industry.
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• Excellent communication skills, both written and verbal.
• A creative mindset with the ability to think outside the box and develop innovative event concepts.
• A proactive approach to problem-solving and the ability to adapt quickly to changing circumstances.
• Proficiency in event management software and tools.
• Flexibility to work evenings and weekends as needed to accommodate events schedules. If you are a highly motivated individual with a passion for creating unforgettable experiences we would love to hear from you. Join our team and contribute to making each event we host an extraordinary occasion!

Job Duties

In this role as an Events & Groups Executive within our dynamic and vibrant organisation, you will be responsible for the successful planning, coordination, and execution of a diverse range of events and group activities.

*Event Management: *

• Design, plan, and execute various events, from small meetings to large conferences, ensuring a seamless and engaging experience for all attendees.
• Collaborate with internal teams and external vendors to manage event logistics, including venue booking, catering, audio-visual equipment, and transportation.
• Manage budgets for events, negotiating contracts with vendors and monitoring expenses to ensure cost-effectiveness.

*Group Coordination: *

• Organise and facilitate group activities, such as workshops, training sessions, and team building exercises, ensuring they are aligned with the organisation's objectives.
• Liaise with group leaders and members to understand their needs and preferences, customising events to cater to their requirements.
• Provide ongoing support to groups, handling queries, arranging resources, and offering advice on best practices.

*Marketing & Promotion: *

• Develop promotional strategies for events, leveraging various marketing channels to maximise attendance and engagement.
• Create event-related content for our website, social media platforms, and email newsletters, ensuring consistency with the organisation's brand identity.
• Collaborate with the Marketing team to create engaging pre- and post-event campaigns to generate interest and gather feedback.

*Evaluation & Improvement: *

• Conduct post-event evaluations to assess the success of events and group activities, gathering feedback from attendees and participants.
• Analyse data and insights gained from these evaluations to identify areas for improvement and implement changes in future planning processes.
• Stay abreast of industry trends and best practices in event management and group coordination, continuously seeking opportunities to innovate and enhance the organisation's offerings. By excelling in this role, you will contribute significantly to our mission of fostering connections, collaboration, and growth within our community. If you are an organised, proactive professional with a passion for events and groups we would love to hear from you!

Skill Requirements

We are seeking a dynamic and experienced Events & Groups Executive to join our vibrant team in the North East region. This role is integral to the success of our events and group initiatives, requiring a blend of creativity, organizational skills, and strategic thinking.

• Event Planning and Execution: Plan, organize, and execute various events, including conferences, workshops, seminars, and social gatherings, ensuring a seamless experience for attendees.
• Group Management: Manage multiple groups and ensure their engagement with our organization is effective and enriching.
• Budget Management: Prepare budgets for events and group activities, monitor expenses, and strive to minimize costs without compromising quality.
• Vendor Relationships: Establish and maintain relationships with vendors, such as caterers, venues, and suppliers, to secure the best services at favorable rates.
• Marketing and Promotion: Collaborate with our marketing team to develop promotional strategies for events and groups, leveraging various communication channels to maximize reach.
• Stakeholder Engagement: Communicate effectively with internal stakeholders, including senior management, to ensure event objectives align with organizational goals.
• Post-Event Evaluation: Conduct thorough post-event evaluations to identify areas for improvement and implement changes in future events.
• Proven experience in event planning and group management.
• Strong organizational skills, attention to detail, and the ability to multitask effectively.
• Excellent communication skills, both written and verbal.
• Budgeting and financial management skills.
• Ability to work collaboratively with internal teams and external vendors.
• Creativity and innovation in event planning and promotion strategies.
• Strong problem-solving abilities and a proactive approach to challenges that may arise during event execution.
• Familiarity with event management software and tools is desirable. If you are passionate about events, enjoy working collaboratively, and thrive in a fast-paced environment we would love to hear from you! Apply today to join our team and help us create memorable experiences for our attendees and groups. *Applications will be reviewed on a rolling basis.

Candidate Expectations

*Candidate Expectations: Events & Groups Executive *

As an Events & Groups Executive within our organization, you will play a pivotal role in the planning, execution, and success of our events and group activities. This position requires a dynamic, organized individual with exceptional interpersonal skills who thrives on managing multiple tasks simultaneously. Key Responsibilities:

*Event Management: *

Plan, organize, and execute a variety of events to meet the organization's objectives, ensuring they run smoothly from start to finish. This includes liaising with vendors, coordinating logistics, and managing budgets.

• *Group Activity Coordination:

Collaborate with internal teams to develop engaging group activities that align with our mission and values. Ensure these activities are well-organized, safe, and enjoyable for all participants.

• *Stakeholder Communication:

Act as the primary point of contact for event sponsors, attendees, and participants, managing their expectations and queries effectively.

• *Performance Metrics:

Monitor event performance by collecting feedback, analyzing data, and using insights gained to continuously improve future events and activities.

• *Relationship Building:

Foster strong relationships with external vendors, suppliers, and partners to ensure a steady supply of resources for events and activities.

• *Compliance:

Ensure all events and activities comply with relevant legal and organizational regulations. Skills & Qualifications:

• Proven experience in event management or a related field
• Excellent organizational, communication, and interpersonal skills
• Ability to work collaboratively within a team and independently when necessary
• Strong problem-solving abilities and the ability to make decisions under pressure
• Knowledge of relevant event management software and tools
• Flexibility to work outside of regular office hours as needed for events
• A passion for delivering exceptional experiences that drive engagement and meet business objectives By joining our team, you will have the opportunity to contribute to exciting events and activities while working in a dynamic and supportive environment. We encourage applications from individuals who are motivated, innovative, and dedicated to delivering outstanding results. If this sounds like you we look forward to hearing from you!

Job Routine

In the dynamic role of an Events & Groups Executive within our organization, your day-to-day responsibilities will be diverse and engaging, reflecting the fast-paced nature of the events industry in the North East region. Here's a snapshot of what your job routine might look like:

*Planning and Coordination

• : Collaborate with the event management team to plan and coordinate various events and group activities throughout the year. This could range from corporate functions, charity events, conferences, product launches, or community gatherings.

• *Client Interaction

• : Engage directly with clients to understand their specific needs and preferences for each event. Work closely with them to design tailor-made event solutions that exceed expectations.

• *Vendor Management

• : Manage relationships with various event vendors such as caterers, decorators, audio-visual providers, and transportation services. Negotiate contracts, manage budgets, and ensure timely delivery of quality services.

• *Site Inspections

• : Regularly visit potential and confirmed event venues to assess their suitability for upcoming events. This includes checking facilities, arranging for necessary equipment, and liaising with venue staff to ensure a seamless setup process.

• *Event Execution

• : Oversee the execution of events on the day. This involves coordinating with various teams, managing logistics, troubleshooting any issues that may arise, and ensuring a smooth flow of activities throughout the event.

• *Post-Event Evaluation

• : After each event, conduct a thorough evaluation to understand its success or areas for improvement. Gather feedback from clients and team members, analyze data, and use these insights to refine future events.

• *Administrative Tasks

• : Handle various administrative tasks such as maintaining records, preparing reports, scheduling meetings, and liaising with other departments within the organization.

• *Networking and Relationship Building

• : Attend industry events, seminars, and networking sessions to stay updated on trends, build relationships with potential clients and partners, and learn from industry peers. In this role, you will be a key contributor to our team's success in delivering exceptional events that engage and delight our clients, while showcasing the best of the North East region. Your creativity, organizational skills, and ability to work effectively under pressure will be essential in driving our events calendar forward.

Organization Info

*Role Title: *

Events & Groups Executive

*Location: *

North East, United Kingdom

*About Us *

We are a dynamic and vibrant organization based in the heart of the North East, passionate about fostering connections and creating unforgettable experiences for our community. Our team is dedicated to organizing a diverse range of events that cater to various interests and age groups, aiming to bring people together and make a positive impact on local life.

*Our Mission *

Our mission is to enrich the lives of those in the North East by providing opportunities for social interaction, learning, and personal development through our events and group activities. We strive to create inclusive, engaging, and fun experiences that resonate with the unique character and spirit of the region.

*The Role *

As an Events & Groups Executive, you will play a vital role in bringing our mission to life by leading on the organization and execution of events and group activities across the North East. You will collaborate with our team, local businesses, artists, performers, and community groups to create memorable experiences for our participants.

*Key Responsibilities *

• Developing and coordinating a diverse range of events and group activities that cater to various interests and age groups
• Building and maintaining relationships with local businesses, artists, performers, and community groups to support event planning and execution
• Ensuring the smooth running of events, including venue hire, logistics, and health and safety considerations
• Evaluating the success of events and using feedback to continuously improve our offerings
• Collaborating with marketing and communications teams to promote events effectively across various channels

*Qualifications *

• Proven experience in event management or a related field
• Strong organizational, communication, and leadership skills
• Ability to work collaboratively within a team and build effective relationships with external partners
• Creativity, adaptability, and the ability to think outside the box to develop innovative event concepts
• Passion for creating memorable experiences and a commitment to enriching local life through events
• Knowledge of health and safety regulations and experience in risk assessment and management If you are excited about joining our team and making a positive impact on the North East community we would love to hear from you. Please submit your application, along with a covering letter that explains why you are the perfect fit for this role. We look forward to welcoming you to our dynamic team!

Compensation and Benefits

Our organization offers a competitive salary for the Events & Groups Executive role, commensurate with your skills and experience. This position is full-time, and the compensation package includes a base salary and additional performance-based incentives. In addition to your base salary, you'll be eligible for an annual performance bonus based on individual and team achievements. The exact structure of this bonus will be discussed during the hiring process. We understand that benefits play a significant role in your overall compensation package. As part of our team, you'll enjoy a range of benefits, including:

*Health Insurance

• : Comprehensive medical, dental, and vision coverage for you and your family.

• *Retirement Savings Plan

• : A 401(k) plan with company matching to help you save for your future.

• *Paid Time Off

• : Generous vacation days, sick leave, and holidays to ensure you have the time to rest and recharge.

• *Professional Development

• : Opportunities for ongoing training, workshops, and conferences to advance your skills and career.

• *Flexible Work Schedule

• : A flexible work schedule that allows for a healthy work-life balance.

• *Employee Assistance Program (EAP)

• : Confidential counseling services to help you navigate life's challenges.

• *Wellness Program

• : Wellness initiatives and resources designed to support your physical, emotional, and financial well-being.