Project Administrator | Job in Herefordshire

Our company is a dynamic and innovative organization based in the heart of West Midlands. We are dedicated to delivering exceptional projects that create lasting impact. With a strong commitment to excellence, we foster an environment where creativity and collaboration thrive.

We are seeking a highly organized and detail-oriented Project Administrator to join our team in West Midlands. The successful candidate will play a crucial role in ensuring the smooth operation of various projects by providing administrative support.

• Assist in the planning, coordination, and implementation of project activities, adhering to timelines and budgets.

• Maintain accurate and up-to-date records related to project tasks, progress, and status.

• Collaborate with cross-functional teams to manage project documents, including reports, presentations, and correspondence.

• Schedule and coordinate meetings, arrange travel, and handle other administrative duties as needed.

• Facilitate communication between team members, stakeholders, and clients by creating agendas, minutes, and following up on action items.

• Prepare and manage project budgets, invoicing, and expenses in coordination with finance teams.

• Assist in the development of project proposals, reports, and presentations to meet client requirements and expectations.

• Contribute to continuous improvement by identifying opportunities for streamlining processes, increasing efficiency, and reducing risks.

• A degree or equivalent qualification in Business Administration, Project Management, or a related field is preferred.

• Proven experience as a Project Administrator or similar role within a project-driven organization.

• Strong organizational skills, with the ability to manage multiple projects simultaneously and prioritize tasks effectively.

• Excellent written and verbal communication skills, with the ability to write clear and concise reports and presentations.

• Proficiency in using Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook. Familiarity with project management tools such as Asana, Trello, or similar is desirable.

• Strong attention to detail, with the ability to manage complex information accurately and consistently.

• A proactive approach to problem-solving and the ability to work collaboratively within a team.

• A flexible attitude, with the willingness to take on additional responsibilities as required by the project needs.

• Competitive salary and benefits package, commensurate with experience.

• Opportunities for professional development and career progression within a dynamic organization.

• A supportive and inclusive work environment that encourages creativity, collaboration, and continuous learning.

• A chance to be part of a team delivering exceptional projects with lasting impact in the West Midlands region.

If you are passionate about project management and eager to join an organization committed to excellence, we encourage you to apply for this exciting opportunity. We look forward to hearing from you!

Role Responsibilities

As a vital member of our team, the Project Administrator will play a crucial role in ensuring the successful delivery of various projects within our organization based in West Midlands. The following outlines the key responsibilities for this position:

Project Coordination:

• Assist project managers in developing and implementing project plans, schedules, and workflows.
• Collaborate with cross-functional teams to ensure effective project execution and successful outcomes.

Document Management:

• Prepare, maintain, and distribute project documents such as meeting minutes, reports, status updates, and project plans.
• Maintain accurate and up-to-date project records for future reference and audits.

Administrative Support:

• Schedule and coordinate meetings, including arranging venues, preparing agendas, and taking minutes.
• Manage project correspondence, email communication, and other administrative tasks as required.

Resource Allocation:

• Assist in resource planning by providing status updates on project progress and identifying potential resource needs.
• Liaise with team leaders to ensure appropriate allocation of resources for each project.

Risk Management:

• Identify and document potential risks associated with ongoing projects, and work collaboratively with the project management team to mitigate these risks.
• Monitor project progress and report on any issues or delays to the relevant stakeholders.

Budgeting and Financial Management:

• Assist in the creation of budgets for assigned projects, ensuring adherence to financial guidelines.
• Track project expenditures and provide regular updates on spending against allocated budgets.

Quality Control:

• Contribute to quality assurance efforts by ensuring that project deliverables meet required standards.
• Work closely with the team to address any issues or concerns related to project quality.

Continuous Improvement:

• Identify areas for improvement within projects and suggest solutions to increase efficiency, reduce costs, and improve overall project outcomes.
• Collaborate with the team to implement these improvements and monitor their effectiveness.