Office Coordinator | Job in Flintshire

In this pivotal role as an Office Coordinator within our organization, you will be a key figure in ensuring the smooth and efficient day-to-day operations of our office environment. You will work closely with various teams and departments to provide administrative support that underpins our success.

*Key Responsibilities: *

• *Office Management:

Oversee the administration and maintenance of our office space, including but not limited to, managing inventory, arranging for necessary supplies, maintaining office equipment, and coordinating any facility requests or repairs.

• *Administrative Support:

Assist with general administrative tasks such as mail distribution, filing, and data entry, ensuring a high level of organization and accuracy is maintained at all times.

• *Event Coordination:

Organize and coordinate office events, meetings, and conferences, liaising with external vendors when necessary. This will involve arranging catering, scheduling, and preparing any necessary materials or equipment for the event.

• *Team Support:

Offer ad-hoc support to various teams across the organization as required. This may include tasks such as scheduling appointments, making travel arrangements, or other administrative duties as needed.

• *Front Desk Duties:

Manage the front desk reception area, greeting visitors, answering phone calls, and directing queries effectively and professionally.

*Qualifications: *

• Proven experience in an office coordination role, ideally within a fast-paced business environment.
• Excellent organizational skills with the ability to multitask and prioritize tasks effectively.
• Strong communication skills, both written and verbal with the ability to communicate effectively with internal teams, external vendors, and visitors.
• A proactive approach to problem-solving and a positive, can-do attitude.
• Proficiency in using MS Office Suite and other relevant software. By joining our team as an Office Coordinator, you will have the opportunity to make a significant impact on the smooth running of our office and contribute to the overall success of the organization. We look forward to receiving your application.

Candidate Requirements

We are seeking a highly organized and professional Office Coordinator to join our dynamic team in Wales. The successful candidate will provide administrative support across various functions within the organization, ensuring smooth operation of our offices and efficient service delivery to our clients.

*Key Responsibilities: *

• Maintain and organize office facilities, including managing inventory and supplies.
• Coordinate meetings and events, schedule appointments, and arrange travel as required.
• Manage correspondence, including drafting emails, letters, and reports for various stakeholders.
• Perform general administrative tasks such as filing, data entry, and database management.
• Provide support to the management team by performing routine clerical duties and organizing files and documents.
• Greet visitors, answer phones, and handle incoming/outgoing mail.
• Assist in the onboarding of new employees, maintaining HR records, and processing payroll-related tasks.
• Perform any other administrative or office-related tasks as assigned by management.

*Required Qualifications: *

• A minimum of 2 years' experience in an administrative role, preferably within a professional services environment.
• Strong organizational skills and ability to multitask in a fast-paced environment.
• Excellent communication skills, both written and verbal with the ability to liaise effectively with internal teams and external stakeholders.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Ability to work independently and collaboratively within a team environment.
• Flexibility to adapt to changing priorities and demands as needed.
• Strong attention to detail with the ability to handle confidential information discreetly.
• A proactive approach to problem-solving and a can-do attitude.

*Desirable Qualifications: *

• Experience in a client-facing role, demonstrating exceptional customer service skills.
• Knowledge of HR processes and procedures.
• Previous experience managing office facilities or facilities teams.
• Experience with project management software and databases. We offer competitive remuneration packages commensurate with your skills and experience. If you are passionate about providing exceptional administrative support we would love to hear from you! To apply, please submit a cover letter detailing your suitability for the role along with an updated CV. Our organization is committed to promoting equality of opportunity and creating a diverse, inclusive environment. We encourage applications from all qualified candidates regardless of gender, race, ethnicity, age, sexual orientation, disability status, or any other characteristic protected by law.

Work Environment

In our organization we value a dynamic and inclusive work environment that fosters creativity, collaboration, and growth. As an Office Coordinator, you will be an integral part of this atmosphere, supporting the smooth functioning of our daily operations and ensuring a productive workspace for our team members.

*Location *

: Our office is nestled in the picturesque city of Wales offering a scenic backdrop that inspires productivity and well-being. The location boasts excellent transport links, making commuting easy and efficient.

*Office Space *

: Our modern, open-plan office space encourages collaboration and teamwork. It's equipped with state-of-the-art facilities including high-speed Wi-Fi, ergonomic workstations, comfortable breakout areas, and a fully stocked kitchen for those all-important coffee breaks.

*Team *

: Our team is a diverse group of dedicated professionals who are passionate about their work. We value open communication, mutual respect, and the sharing of ideas. As an Office Coordinator, you will have the opportunity to build strong relationships with your colleagues while contributing to the overall success of the organization.

*Work-Life Balance *

: We understand that a healthy work-life balance is crucial for long-term productivity and happiness. As such we offer flexible working hours and encourage our employees to take regular breaks throughout the day. Additionally we provide generous holiday allowances to ensure you have ample time to recharge outside of work.

*Development Opportunities *

: We are committed to the growth and development of our team members. As an Office Coordinator, you will have access to a wide range of training opportunities designed to help you advance your skills and career within the organization. Regular performance reviews ensure that your progress is consistently monitored and that you receive regular feedback and support.

*Social Activities *

: We believe in fostering strong relationships both inside and outside of the office. To this end we organize regular social events such as team-building activities, lunches, and after-work gatherings. These events provide an opportunity for our team members to bond, relax, and have fun together. Join us at our Welsh office and become a valued member of our dynamic team. Together we can create a future full of success, growth, and fulfillment.

About Us

About Us We are a dynamic and innovative organisation based in the heart of Wales, committed to delivering exceptional service to our clients and communities. Our team is a diverse group of dedicated professionals, who come together to create an environment that fosters creativity, collaboration, and growth. We pride ourselves on our strong work ethic, shared values, and the passion we bring to our work every day. In this exciting role as an Office Coordinator within our organisation, you will have the opportunity to make a significant impact on our day-to-day operations, as well as contribute to our long-term vision. As part of our team, you'll enjoy a supportive and inclusive workplace where your contributions are valued and rewarded. Our office in Wales is a hub of activity, buzzing with the energy and enthusiasm that comes from working towards common goals. Here, you'll find state-of-the-art facilities, comfortable workspaces, and a welcoming atmosphere that encourages collaboration and camaraderie. We believe that a positive work environment fosters success and productivity, and we strive to create just that for our team members. As an Office Coordinator, you'll play a crucial role in ensuring the smooth running of our office operations. From managing administrative tasks to coordinating meetings and events, your attention to detail and organisational skills will be essential in keeping our office running efficiently. This role is perfect for someone who thrives on multitasking, enjoys problem-solving, and takes pride in their ability to prioritize effectively. At the heart of everything we do is a commitment to excellence. We believe that by setting high standards for ourselves we can deliver outstanding results for our clients and communities. If you share our passion for delivering exceptional service and are excited about joining a dynamic team we'd love to hear from you! Apply today to become part of our story and start shaping the future with us.

Compensation and Benefits

We offer a competitive salary for the role of Office Coordinator, commensurate with experience and qualifications. The specific salary range will be discussed during the interview process. In addition to your base salary, you may be eligible for performance-based bonuses. Our bonus structure is designed to reward employees who consistently exceed expectations and contribute to our team's success. Our benefits package is designed to support the health, wealth, and wellbeing of our team members. Here's a snapshot of what you can expect: We offer comprehensive healthcare coverage that includes medical, dental, and vision insurance. This coverage extends to you and your eligible dependents. To help you plan for your future we provide a pension scheme with generous employer contributions. You'll have the flexibility to adjust your contributions according to your personal preferences. We value work-life balance and offer a generous holiday allowance. In addition to public holidays, you'll receive a set number of days off each year to rest, recharge, and spend time as you wish. We believe in the power of continuous learning. As an Office Coordinator, you'll have access to a range of training opportunities, including workshops, courses, and conferences, to help you grow both personally and professionally. To support your overall wellbeing we offer a variety of benefits such as employee assistance programs, gym membership discounts, and mental health resources. We understand that everyone's schedule is different. Where possible we offer flexible working hours to help you balance your work and personal life effectively. Please note that the specific details of our benefits package may vary depending on your employment status (e.g., full-time, part-time, or temporary). For a comprehensive understanding of what you'll receive as an Office Coordinator we encourage you to discuss this with our recruitment team during the interview process. We look forward to discussing these benefits and more with you in greater detail should your application progress.