Payroll Office Assistant | Job in Shropshire

We are seeking a dedicated and organized individual for the position of Payroll Office Assistant within our organization based in the West Midlands. In this role, you will be an integral part of our Human Resources department, responsible for ensuring the accurate and timely processing of payroll transactions.

*Key Responsibilities: *

• Processing and maintaining all payroll-related documents accurately and efficiently, including timesheets, leave records, and tax forms.
• Calculating and distributing accurate salaries, wages, and other benefits to employees in a timely manner.
• Liaising with external agencies such as HMRC for the submission of statutory deductions and contributions.
• Maintaining up-to-date knowledge of payroll regulations, legislation, and best practices.
• Providing excellent customer service to employees in relation to payroll queries or issues.
• Collaborating with the wider HR team to ensure the smooth operation of all HR processes.
• Performing routine audits to identify potential discrepancies and take corrective action as necessary.
• Ensuring the confidentiality and security of sensitive payroll information at all times.

*Requirements: *

• Proven experience in a payroll office assistant role or similar.
• Excellent numerical skills with the ability to accurately perform complex calculations.
• Strong organizational skills with the ability to prioritize tasks effectively and meet deadlines.
• Proficiency in Microsoft Office Suite, particularly Excel. Experience with payroll software is desirable.
• Strong communication skills, both written and verbal with the ability to liaise effectively with employees and external agencies.
• A strong commitment to data privacy and confidentiality.
• Familiarity with UK payroll regulations and legislations is beneficial but not essential as training will be provided. If you are a detail-oriented individual with a passion for accuracy and excellent customer service we would love to hear from you. This is an exciting opportunity to join a dynamic team in the West Midlands, contributing to the smooth operation of our organization's payroll processes. We look forward to receiving your application.

Career Progression

Joining our dynamic and dedicated team as a Payroll Office Assistant offers an exciting opportunity for career growth within the realm of financial administration. The role provides a solid foundation for understanding payroll processes, regulations, and systems, all essential skills in this vital function that underpins any organisation. Starting your journey with us, you will gain practical experience in managing payroll tasks, such as data entry, employee records maintenance, and preparing necessary reports. As you become more familiar with the role, opportunities may arise to develop additional skills and take on new responsibilities, including:

*Payroll Data Analysis

• : As you grow comfortable with handling large volumes of payroll data, you will have the chance to delve deeper into the analysis of this information, identifying trends, patterns, and potential issues that could impact employees or the organisation as a whole.

• *Process Improvement

• : Your experience within the payroll function will enable you to identify areas for improvement in current processes. By suggesting innovative solutions, you can streamline operations, reduce errors, and increase efficiency - all skills highly valued by employers.

• *Training and Mentoring

• : With your growing expertise, you may have the opportunity to train new team members or mentor junior staff, further developing your leadership and communication abilities.

• *Project Work

• : Payroll projects, such as system upgrades or compliance with new regulations, present exciting challenges that require cross-functional collaboration. Participating in these initiatives can broaden your skillset and enhance your marketability within the organisation. By embracing the opportunities for growth and development within this role, you will be well-positioned to advance within our team or pursue other financial roles within the organisation as they become available. Your dedication, adaptability, and growing payroll expertise will undoubtedly set you apart as a valuable asset to any organisation in which you choose to build your career.

Qualifications and Skills

*Qualifications and Skills *

To be successful in the role of Payroll Office Assistant with our team, you should possess the following qualifications and skills:

• Educational Background: A minimum of five GCSEs (or equivalent) at grades 9-4 (A*-C), including Mathematics and English Language is required. A relevant vocational qualification or experience in a similar role may also be considered.
• Payroll Experience: Ideally, you will have some experience in payroll processing, preferably within a medium to large-sized organisation. Familiarity with current payroll legislation is essential.
• Computer Skills: Proficiency in Microsoft Office suite, particularly Excel and Word, is necessary for managing and analysing data. Experience with payroll software such as Sage or ADP would be advantageous.
• Attention to Detail: The role involves handling sensitive financial information, so a keen eye for detail and accuracy is crucial to avoid errors.
• Organisational Skills: Excellent organisational abilities are required to manage multiple tasks simultaneously and meet deadlines effectively.
• Communication Skills: Strong verbal and written communication skills are essential for liaising with colleagues, employees, and possibly external organisations when necessary.
• Problem-Solving Ability: The ability to troubleshoot problems that may arise during payroll processing is important for maintaining smooth operations.
• Confidentiality: As the role involves handling sensitive employee data a commitment to maintaining confidentiality at all times is essential.
• Teamwork: You will be working closely with other members of our team, so a collaborative approach and ability to work well within a team is vital.
• Adaptability: The payroll landscape is subject to frequent changes in legislation, so the willingness to adapt and learn quickly is essential for this role.

Candidate Profile

I am a detail-oriented and highly motivated individual seeking a challenging role as a Payroll Office Assistant within your esteemed organization in the West Midlands region. With an extensive background in administrative support and payroll, I am confident in my ability to contribute significantly to the smooth functioning of your team.

• Proven experience in a similar role, preferably within a medium to large-sized organization
• Strong understanding of UK payroll regulations and processes
• Excellent analytical skills with the ability to handle complex data accurately and efficiently
• Proficient in using payroll software (e.g., SAGE, ADP, QuickBooks)
• Outstanding organizational abilities with a strong commitment to maintaining confidentiality
• Exceptional written and verbal communication skills for effective liaison with both internal teams and external stakeholders
• Strong problem-solving abilities and the ability to work under pressure effectively
• Strong team player who can collaborate effectively in a dynamic work environment
• Managed the complete payroll process for over 200 employees, ensuring accurate and timely payment of salaries
• Prepared all relevant payroll reports and ensured their submission to the appropriate authorities
• Liaised with HR and finance teams to ensure smooth data flow and maintain up-to-date employee records
• Responded promptly to employee queries regarding payslips, deductions, and leave entitlements
• Collaborated with the accounting team during year-end audits and tax filings
• Provided administrative support to senior management, including email management, scheduling meetings, and coordinating travel arrangements
• Assisted in the preparation of various reports and presentations for internal and external use
• Maintained office supplies inventory and ensured that all stationery needs were met
• Managed the filing system, ensuring that all documents were well-organized and easily accessible With my strong work ethic, attention to detail, and commitment to continuous learning, I am confident that I would be a valuable addition to your team. I look forward to the opportunity to discuss how my skills and experiences align with your requirements for this exciting role at your organization. Thank you for considering my application. I look forward to hearing from you soon.

Company Information

Located in the heart of West Midlands, our dynamic organisation is committed to delivering exceptional service in the field of financial administration. As part of a diverse and inclusive team we prioritize the development and success of every member, fostering an environment where creativity, collaboration, and learning are celebrated.

• *Integrity

• : We uphold the highest standards of honesty, trust, and accountability in all our actions.

• *Innovation

• : We embrace new ideas and continuously strive to improve processes and services.

• *Collaboration

• : We believe in teamwork and work together to achieve shared goals.

• *Respect

• : We value each other's contributions and create an environment where everyone feels valued, respected, and heard. In the role of Payroll Office Assistant, you will play a vital part in our financial operations by ensuring accurate and timely processing of payroll information for all employees. You will report to the Payroll Manager and work closely with various departments across the organisation. Responsibilities include but are not limited to:

• Processing payroll calculations accurately and efficiently
• Maintaining employee payroll records
• Assisting in the preparation of tax forms
• Collaborating with team members to resolve payroll-related issues
• Staying up-to-date with relevant legislation, regulations, and best practices related to payroll administration
• Proven experience in a payroll role is essential
• Strong numerical skills and attention to detail are crucial
• Excellent organizational and communication skills are required
• Familiarity with payroll software packages is desirable
• A basic understanding of employment law and tax regulations is beneficial

Why Join Us

Join our dynamic and supportive team in the heart of West Midlands as a Payroll Office Assistant! We are a forward-thinking organisation with a strong commitment to excellence, diversity, and continuous learning.

• Collaborate with a dedicated and passionate team that values your contributions and fosters your growth.
• Enjoy a positive and inclusive work culture that encourages innovation and creativity.
• Be part of an organisation that prioritises work-life balance, promoting a healthy and productive environment for all employees.
• Expand your skills through on-the-job training, workshops, and mentorship programs tailored to your interests and career goals.
• Take advantage of opportunities to grow within the organisation with potential for vertical progression in various departments.
• Contribute to our ongoing success by providing valuable insights and suggestions, knowing that your voice matters.
• Enjoy a competitive salary, pension scheme, and performance bonuses that recognise and reward your hard work.
• Take advantage of a generous holiday allowance, ensuring you have time to recharge and spend quality time outside of work.
• Access a comprehensive healthcare plan for peace of mind, as well as other perks designed to enhance your overall wellbeing.
• Contribute to the financial stability and success of our organisation, ensuring the smooth running of essential payroll operations.
• Collaborate with various departments to support employees across the business, playing a vital role in maintaining employee satisfaction.
• Be part of an organisation that values its people and contributes positively to the local community. We are an equal opportunity employer, welcoming applications from all qualified candidates regardless of race, gender, age, national origin, sexual orientation, or disability status. We believe a diverse workforce enriches our company culture and drives innovation, making us a stronger organisation as a whole. If you are looking for an exciting new challenge a supportive work environment, and opportunities to grow and make a meaningful impact we invite you to join our team as a Payroll Office Assistant! Apply today and start your journey towards a rewarding career with us in the West Midlands.