Project Support Officer | Job in Worcestershire

Job Purpose: Project Support Officer As a crucial member of our dynamic project support team, your primary role will be to assist in the successful delivery of various projects within our organization. You will provide administrative and operational support, ensuring smooth workflow and effective collaboration among team members. Key Responsibilities:

• Assist project managers in planning, organizing, and executing projects by preparing reports, schedules, and other documentation.
• Coordinate resources, including personnel, equipment, facilities, and budgets to ensure efficient project execution.
• Maintain accurate project records, tracking progress and documenting outcomes for reporting purposes.
• Communicate effectively with team members, stakeholders, and external parties to ensure project objectives are met.
• Collaborate with other departments as necessary to facilitate cross-functional collaboration and support the overall success of projects.
• Participate in project risk management activities, identifying potential issues and suggesting mitigation strategies.
• Contribute to continuous improvement efforts by recommending process enhancements and best practices for project delivery.
• Maintain a positive, proactive attitude, demonstrating strong problem-solving skills and the ability to work effectively under pressure.
• Adhere to organizational policies, procedures, and standards in all project activities.
• Stay updated on industry trends and best practices in project management, leveraging this knowledge to improve project outcomes. By excelling in this role, you will play a vital part in driving the success of our organization's projects, ultimately contributing to our mission and overall growth. We seek candidates who are passionate about project management, possess strong organizational skills, and thrive in fast-paced, collaborative environments. If this sounds like you we would love for you to join our team!

Position Overview

In this dynamic and rewarding role as a Project Support Officer within our team, you will play a pivotal part in the successful delivery of various projects across different departments. This position offers an exciting opportunity to work closely with project managers, contributing significantly to the organization's goals and objectives.

*Responsibilities: *

• Assist project managers in planning, organizing, and coordinating projects, ensuring that projects are completed on time, within budget, and meet the necessary quality standards.
• Prepare and maintain accurate and up-to-date project documentation, including reports, schedules, and status updates, to ensure all stakeholders are well-informed.
• Liaise with internal and external stakeholders, maintaining effective communication channels and facilitating the smooth flow of information between parties.
• Support the planning and scheduling of project tasks, allocating resources efficiently and effectively to achieve project objectives.
• Collaborate with team members on various tasks as required, fostering a positive and collaborative work environment.
• Participate in risk management processes, identifying potential issues and proposing mitigation strategies to ensure the successful completion of projects.

*Qualifications: *

• A relevant degree or equivalent professional qualification in Project Management, Business Administration, or a related field.
• Proven experience as a project support officer or similar role within a fast-paced and dynamic organization.
• Strong organizational skills with the ability to manage multiple projects simultaneously while meeting tight deadlines.
• Excellent communication skills, both written and verbal with the ability to effectively liaise with a variety of stakeholders.
• Strong analytical skills with the ability to interpret data and make informed decisions.
• Proficiency in using project management software and tools is desirable. By joining our team as a Project Support Officer, you will have the opportunity to grow both personally and professionally within a supportive and collaborative environment. We look forward to your application!

Job Role Summary

*Job Title: *

Project Support Officer

*Location: *

West Midlands, United Kingdom In the dynamic and challenging environment of our team we are seeking a dedicated and energetic individual to fill the role of Project Support Officer. This position is an exciting opportunity for someone who enjoys working in a fast-paced, project-driven setting, and takes pride in delivering exceptional support to drive project success.

*Responsibilities: *

• Assist in the planning, coordination, and execution of various projects within the organisation.
• Manage project documentation, ensuring it is accurate, current, and easily accessible.
• Coordinate with cross-functional teams to ensure smooth project workflow and communication.
• Provide administrative support, including scheduling meetings, preparing agendas, and taking minutes.
• Support the project manager in monitoring project progress, identifying potential risks, and proposing mitigation strategies.
• Collaborate with stakeholders to gather and consolidate project requirements.
• Help maintain project budgets, timelines, and deliverables to ensure projects are completed on time and within budget.
• Contribute to continuous process improvement by identifying areas for efficiencies and implementing best practices.

*Qualifications: *

• A minimum of 2 years of experience in a Project Support role or similar function.
• Excellent organizational, communication, and interpersonal skills.
• Proficiency in project management tools such as MS Project, Basecamp, or similar platforms.
• Strong analytical skills with the ability to handle multiple tasks simultaneously.
• Ability to work effectively both independently and as part of a team.
• A proactive approach to problem-solving and the ability to think critically.
• A strong understanding of project management principles and best practices.
• A degree in Business, Project Management, or a related field is preferred but not essential. If you are an organised individual who thrives on providing outstanding support to project teams we would love to hear from you! Join our team and contribute to the success of exciting projects within our organisation.

Skill Set

*Project Support

• : Proficient in providing administrative and technical support to project managers and the wider project team. Ability to coordinate multiple tasks and prioritize work to ensure deadlines are met.

• *Communication

• : Excellent verbal and written communication skills with a strong ability to present complex information in a clear, concise manner. Adept at building and maintaining relationships with various stakeholders both internally and externally.

• *Organization

• : Highly organized with the ability to manage competing priorities, handle multiple tasks simultaneously, and maintain accurate records.

• *IT Proficiency

• : Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint) and other project management software such as MS Project or similar tools. Familiarity with databases is a plus.

• *Problem-Solving

• : Demonstrates analytical problem-solving abilities to troubleshoot issues that may arise during projects. Able to think creatively and come up with effective solutions.

• *Attention to Detail

• : Maintains a high level of attention to detail, ensuring all project documentation is accurate and complete.

• *Collaboration

• : Works effectively as part of a team, fostering a positive and collaborative work environment. Willingness to assist colleagues as needed.

• *Adaptability

• : Demonstrates flexibility in adapting to changes within the project environment and can quickly learn new skills or processes as required.

• *Knowledge of Project Management Methodologies

• : Familiarity with Agile, Waterfall, or PRINCE2 methodologies is advantageous.

• *Risk Management

• : Experience in identifying potential project risks and developing mitigation strategies to ensure project success.

• *Stakeholder Management

• : Proven ability to manage relationships with key stakeholders, including clients, vendors, and team members.

• *Quality Assurance

• : Familiarity with quality assurance processes and the ability to ensure high-quality outputs from the project team.

• *Continuous Improvement

• : A commitment to continuous learning and improvement, staying up-to-date with industry trends and best practices in project support.

Candidate Profile

I am a highly motivated and organised professional seeking the opportunity to join your dynamic team as a Project Support Officer in the West Midlands. With a strong background in administrative support roles within project-based environments, I am confident in my ability to make significant contributions to the success of your projects and organisation.

*Key Skills: *

• Exceptional organisational skills with the ability to manage multiple tasks and priorities effectively.
• Strong communication skills, both written and verbal, ensuring clear and concise information is disseminated throughout the project team.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management software such as Primavera or MS Project.
• Ability to work collaboratively within a team, while also demonstrating initiative and adaptability when working independently.
• Strong attention to detail, ensuring accuracy in all aspects of project support.
• Flexibility to work within project deadlines and respond effectively to changing priorities.
• A proactive approach to problem-solving and the ability to identify potential issues before they become critical.

*Professional Experience: *

I am excited about the opportunity to bring my unique blend of skills and experience to your team, supporting the successful delivery of your projects in a fast-paced and collaborative environment. I look forward to discussing how I can contribute to your ongoing success. Thank you for considering my application. I look forward to the possibility of working with your team.

Company Background

Welcome to an innovative and dynamic organisation based in the heart of the West Midlands. We are a forward-thinking entity committed to making a significant impact in our industry through collaboration, creativity, and the pursuit of excellence. Our team is made up of passionate individuals who share a common goal: to drive change, improve processes, and deliver outstanding results. As a Project Support Officer, you will be joining a department that is at the core of our operations. This role offers an exciting opportunity to contribute to the successful execution of projects, collaborate with diverse teams across various departments, and help shape the future of our organisation. We are eager to welcome a dedicated professional who shares our values and vision, and who is ready to take on the challenges and rewards that this role presents. Join us in our mission to create a better tomorrow. Together we can make a difference.

Daily Responsibilities

As a valued member of our dynamic team at the organisation, the Project Support Officer plays a crucial role in ensuring the smooth operation and successful delivery of various projects. The responsibilities are broadly divided into four key areas: project administration, coordination, documentation, and reporting.

Project Administration - Maintain accurate and up-to-date project records, including schedules, budgets, and all relevant project documents.

• Facilitate the procurement of resources required for projects, such as equipment, software, or services.
• Organise and manage project meetings, ensuring all necessary parties are informed and can participate effectively.

Project Coordination - Collaborate closely with the project team members, providing assistance where needed to ensure project milestones are met.

• Manage and prioritise tasks assigned by the Project Manager, ensuring they are completed in a timely manner.
• Liaise with internal and external stakeholders, keeping them informed of project progress and addressing any queries or issues that may arise.

Documentation - Create, review, and update various project documents, such as progress reports, minutes of meetings, and action logs.

• Ensure all documentation complies with the organisation's standards and follows best practices for project management.
• Maintain an organised filing system for all project-related documents to facilitate easy access and retrieval when needed.

Reporting - Prepare regular reports on project progress, highlighting any issues or risks that may impact the successful completion of the project.

• Present these reports to the Project Manager, senior management, and other relevant stakeholders, providing clear and concise updates on project status.
• Assist in the preparation of project proposals, justifications, and business cases as required. The Project Support Officer is a vital role within our organisation, contributing significantly to the successful delivery of projects and ensuring the efficient use of resources. If you thrive in a fast-paced environment, enjoy working collaboratively, and are dedicated to delivering high-quality results we would love to hear from you!