Purchasing Coordinator | Job in Devon

*Summary/Opportunity: Purchasing Coordinator Position at Our Organisation *

We are excited to announce a new opportunity within our dynamic and forward-thinking team. As a Purchasing Coordinator, you will play a crucial role in supporting the efficient and effective procurement of goods and services, ensuring that our operations run smoothly. In this role, you will be responsible for:

• Managing the purchasing process from start to finish, including sourcing suppliers, negotiating contracts, and processing orders.
• Maintaining accurate and up-to-date records of all purchasing activities.
• Collaborating with various departments to understand their needs and ensure timely delivery of required goods and services.
• Assisting in the preparation of budgets and forecasting requirements for materials and supplies.
• Contributing to the continuous improvement of our procurement processes, seeking opportunities to increase efficiency and reduce costs. To succeed in this role, you will need:
• A strong understanding of purchasing principles and practices.
• Excellent organizational skills with the ability to prioritize tasks effectively.
• Strong communication skills, both written and verbal, to liaise effectively with internal teams and external suppliers.
• Proficiency in using relevant software for purchasing and inventory management.
• A proactive approach to problem-solving and a willingness to learn and adapt to new systems and processes. Join our organisation and contribute to the success of our operations as a Purchasing Coordinator. We offer a supportive and collaborative work environment, opportunities for professional development, and competitive compensation packages. If you are passionate about procurement and ready to take your career to the next level we would love to hear from you! To apply, please submit your resume and cover letter detailing your relevant experience and qualifications. We look forward to reviewing your application.

Job Role

In our dynamic and innovative organization we are seeking a highly motivated and detail-oriented individual for the role of Purchasing Coordinator based in the South West region. This role is pivotal to our procurement team, ensuring seamless coordination of all purchasing activities and strengthening our supply chain management.

*Responsibilities: *

• Liaise with suppliers, vendors, and internal teams to ensure timely delivery of goods and services that meet quality standards.
• Collaborate with the procurement team to develop and implement strategies for cost savings and process improvement.
• Prepare and maintain accurate records of purchase orders, invoices, and contracts.
• Assist in negotiating terms and conditions with suppliers, ensuring competitive pricing and favorable payment terms.
• Conduct market research to identify potential new suppliers and evaluate their capabilities and reliability.
• Support the procurement team in managing risk associated with the supply chain.
• Contribute to the continuous improvement of the purchasing process, implementing best practices and streamlining workflows.
• Provide timely and relevant reports to the procurement manager for analysis and decision-making purposes.

*Requirements: *

• Proven experience in a Purchasing Coordinator or similar role within a fast-paced business environment.
• Strong understanding of procurement principles, processes, and best practices.
• Excellent communication skills, both written and verbal with the ability to build and maintain strong relationships with suppliers and internal stakeholders.
• Proficiency in using relevant software for purchasing and supply chain management.
• Demonstrated problem-solving abilities and a proactive approach to issues that may arise within the purchasing process.
• Strong organizational skills with the ability to manage multiple tasks simultaneously and meet deadlines effectively.
• Degree in Business Administration, Supply Chain Management, or related field preferred but not essential for candidates with equivalent experience. Join our team and contribute to the success of our organization by enhancing our purchasing capabilities! We offer a competitive salary, benefits package, and opportunities for professional growth and development. To apply, please submit your resume and cover letter detailing your relevant experience and qualifications. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. All employees will be treated with respect and given equal opportunities to succeed within our organization.

Job Routine

In the role of a Purchasing Coordinator with our team in South West, your typical workday will be a blend of strategic procurement tasks, collaborative decision-making, and meticulous record keeping to ensure the seamless supply of goods for our organization.

• Arrival and check of email and voicemails for any urgent requests or notifications.
• Review the daily purchase orders and schedules, prioritizing pending tasks and communication with suppliers accordingly.
• Collaborate with the procurement team to discuss and resolve any outstanding issues regarding delivery dates, quality concerns, or contractual matters.
• Initiate and process new purchase orders for urgent or high-priority items, ensuring accurate specifications and compliance with company policies.
• Prepare and submit requisitions for approval, following established internal processes to ensure efficiency and adherence to budget constraints.
• Lunch break (usually between 12:00 PM and 1:00 PM, but adjustable based on your preference)
• Continue with ongoing purchase order processing and coordination tasks, ensuring timely completion of all orders and adherence to specified deadlines.
• Review and manage supplier performance metrics, identifying areas for improvement and implementing strategies to optimize relationships and reduce costs.
• Coordinate with internal departments, such as logistics and inventory management, to ensure smooth delivery and handling of goods upon arrival.
• Prepare and submit reports on purchasing activities, including order status updates, cost analysis, and supplier performance evaluations, for review by senior procurement personnel.
• Wind down work tasks and wrap up any outstanding items for the day.
• Review daily achievements and identify opportunities for improvement in the purchasing process.
• Update personal to-do list and prepare for the next day, including setting priorities and scheduling meetings or communications with key stakeholders.
• Departure from the office and preparation for the following workday.

About the Company

*About the Company *

In this Purchasing Coordinator role, you will be an integral part of our Procurement team, working closely with various departments to ensure the smooth flow of goods and services required for our operations. This is a fantastic opportunity to contribute to our mission while honing your purchasing skills in a fast-paced and challenging environment. Our company values diversity and inclusivity, and we are committed to creating an equitable and supportive workplace. We believe that by embracing the unique perspectives and experiences of our team members we can collectively achieve more and drive success for our organization and clients alike. If you share our passion for excellence and are ready to take your career to the next level we invite you to join us on this exciting journey! Key Responsibilities:

• Coordinate the procurement process for goods and services, ensuring adherence to company policies and procedures.
• Collaborate with internal stakeholders to understand requirements, negotiate terms, and manage purchase orders.
• Develop and maintain relationships with suppliers, ensuring quality, delivery, and price expectations are met.
• Conduct routine market research to identify potential new suppliers and evaluate their suitability for the organization.
• Monitor and track inventory levels, recommending appropriate actions to maintain optimal stock levels and minimize waste.
• Assist in the resolution of any procurement-related issues that may arise.
• Contribute to the continuous improvement of our procurement processes by identifying opportunities for efficiency gains and implementing best practices. Qualifications:
• Bachelor's degree in Business, Supply Chain Management, or a related field.
• Proven experience in a purchasing role within a similar industry.
• Strong analytical skills and the ability to make data-driven decisions.
• Excellent communication and negotiation abilities.
• Proficiency in using Microsoft Office Suite and ERP systems.
• Knowledge of procurement best practices and regulations.
• A proactive approach to problem-solving and a willingness to learn and adapt to new situations.
• Strong organizational skills with the ability to manage multiple tasks simultaneously. We offer competitive compensation packages, comprehensive benefits, and opportunities for professional development. If you are ready to take the next step in your career and make a meaningful impact on our organization we encourage you to apply today!