Senior Executive Support Assistant | Job in Berkshire

We are excited to announce the opportunity for a highly skilled and motivated Senior Executive Support Assistant to join our dynamic and innovative team based in South East. This is a fantastic chance for an exceptional professional with a proven track record in executive support roles to make a significant contribution to the ongoing success of our organisation. In this role, you will provide comprehensive administrative support to the Senior Executives, ensuring their day-to-day tasks are managed efficiently and effectively. Your responsibilities will span across scheduling appointments, organizing meetings, preparing reports, maintaining files, and coordinating travel arrangements. The ideal candidate possesses exceptional organizational skills, attention to detail, and the ability to work in a fast-paced environment while prioritising multiple tasks. Strong communication and interpersonal skills are essential, as you will frequently interact with other departments and external stakeholders on behalf of our Senior Executives. In addition to strong administrative skills we seek a self-motivated individual who takes initiative, demonstrates flexibility, and is comfortable adapting to changing priorities. A commitment to maintaining the highest standards of confidentiality is also required, as you will handle sensitive information regularly. If you are an experienced executive support professional looking for a challenging role in a forward-thinking organisation we encourage you to apply. This is an excellent opportunity to leverage your skills and experience while contributing to our mission of driving growth and innovation. To be considered for this role, please submit your application, including a cover letter outlining your qualifications and experience, along with your resume. We look forward to reviewing your application and the possibility of welcoming you to our team!

Role Insights

In our dynamic and forward-thinking organisation we are seeking a highly motivated and experienced Senior Executive Support Assistant to join our supportive and collaborative team. This role is an exciting opportunity for someone who thrives in fast-paced environments and enjoys providing exceptional administrative support to senior executives.

*Key Responsibilities: *

• *Executive Support:

Provide comprehensive and high-quality administrative support, including scheduling appointments, managing complex calendars, preparing and editing correspondence, and coordinating travel arrangements.

• *Project Management:

Assist with the planning, organization, and execution of projects, ensuring timely completion and adherence to budgets and quality standards.

• *Communication Liaison:

Act as a primary point of contact for internal and external stakeholders, managing incoming queries, and maintaining open lines of communication with all parties involved in our executive's work.

• *Document Management:

Prepare, proofread, and manage various documents such as reports, presentations, and correspondence. This includes ensuring accuracy, formatting consistency, and timely submission to relevant parties.

• *Coordination:

Coordinate meetings, conferences, and events by arranging for facilities, preparing agendas, and distributing materials. Ensure that all logistical details are taken care of to allow our executives to focus on their tasks at hand.

*Qualifications: *

• Proven experience as an Executive Support Assistant or similar role in a fast-paced business environment.
• Strong organizational skills with the ability to manage multiple projects and prioritize tasks effectively.
• Excellent communication skills, both written and verbal.
• Proficiency in MS Office Suite and other relevant software.
• Ability to work independently and collaboratively in a team setting.
• Discretion and professionalism in handling confidential information. If you are an experienced Executive Support Assistant seeking new challenges we would love to hear from you! Join our team and contribute to our ongoing success. *Note: We embrace diversity and encourage applications from candidates of all backgrounds.

Skill Requirements

We are seeking a highly motivated and experienced Senior Executive Support Assistant to join our dynamic team. The successful candidate will be responsible for providing comprehensive administrative support to the senior executives within our organization.

*Key Responsibilities: *

• Manage an executive's calendar, coordinating meetings, travel arrangements, and conference calls.
• Draft correspondence, reports, and presentations that are clear, concise, and professional.
• Handle confidential information with discretion and integrity.
• Coordinate the logistics of events, including arranging venues, catering, and invitations.
• Liaise with internal departments and external parties on behalf of the executive.
• Maintain accurate and up-to-date files and records.
• Manage budgets, expenses, and invoices for assigned projects or initiatives.
• Screen calls, emails, and mail, directing inquiries appropriately.
• Prepare briefing materials for meetings, including background information, summaries of key points, and agenda items.
• Perform other administrative tasks as required by the executive or department.

*Qualifications: *

• Proven experience in an executive support role, preferably at a senior level.
• Exceptional organizational skills with the ability to manage multiple priorities effectively.
• Strong written and verbal communication skills with the ability to write clear and concise reports and correspondence.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and email management systems.
• Ability to handle confidential information with discretion and integrity.
• Excellent problem-solving skills and the ability to make independent decisions when necessary.
• High level of professionalism, maturity, and diplomacy.
• Strong interpersonal skills with the ability to build positive relationships with colleagues at all levels.
• Ability to work effectively under pressure and meet deadlines.
• Flexibility to adapt to changing priorities and work hours as required by the executive or department. This role requires a high level of professionalism, discretion, and the ability to handle sensitive information with tact and diplomacy. If you are a highly organized individual with exceptional communication skills and the ability to work effectively under pressure we would love to hear from you. We offer a competitive salary and benefits package, as well as opportunities for career development within our organization.

*Application Process: *

To apply, please submit your resume and cover letter outlining your relevant experience and qualifications via our online application system. Shortlisted candidates will be contacted for an interview. We are committed to creating a diverse and inclusive work environment and welcome applications from all qualified individuals, regardless of race, gender, age, sexual orientation, or any other protected characteristic. If you require any accommodation during the recruitment process, please let us know. We look forward to receiving your application.

Company Information

*Company Information *

We are a dynamic and forward-thinking organization based in the heart of South East region, specializing in providing innovative solutions across various industries. Our mission is to drive growth, promote collaboration, and create value for our clients and stakeholders. We pride ourselves on fostering a diverse, inclusive, and vibrant work environment where creativity, integrity, and teamwork are at the core of everything we do. The

*Senior Executive Support Assistant *

role is a crucial one within our organization. Reporting directly to the Executive Leadership Team, this position will play an essential part in ensuring smooth and efficient operation of the executive office, thereby supporting the strategic initiatives of the organization. Key Responsibilities:

• Manage complex administrative tasks for the Executive Team, such as scheduling appointments, coordinating meetings, preparing reports, and managing correspondence.
• Serve as a liaison between the Executive Team and other departments or external entities to ensure effective communication and coordination of tasks.
• Draft and prepare presentations, correspondence, and reports in a clear and concise manner for the Executive Team.
• Plan and coordinate travel arrangements for the Executive Team, including scheduling flights, accommodations, and ground transportation.
• Maintain confidentiality regarding sensitive information and ensure the security of all documents and data.
• Collaborate with other administrative staff to streamline processes and improve overall efficiency in the office environment.
• Provide exceptional customer service to internal and external stakeholders at all times. Qualifications:
• Bachelor's degree in Business Administration, Office Management, or a related field. A minimum of 5 years of experience in an executive support role is required.
• Strong organizational skills with the ability to manage multiple tasks effectively and meet tight deadlines.
• Excellent written and verbal communication skills with the ability to write clear, concise, and persuasive correspondence and reports.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), as well as experience with project management tools is essential.
• Ability to work collaboratively within a team environment, demonstrating flexibility, adaptability, and a positive attitude.
• Strong attention to detail and the ability to handle confidential information discreetly and professionally.
• Demonstrated problem-solving skills with the ability to think critically and make sound decisions in a fast-paced environment. We offer competitive compensation packages, comprehensive benefits, opportunities for career growth, and a supportive work culture that values diversity, inclusion, and innovation. If you are seeking a challenging and rewarding role within a dynamic organization we invite you to apply for the Senior Executive Support Assistant position today!

What We Offer

Welcome to an exciting opportunity with our dynamic and forward-thinking organization in the South East region! As a Senior Executive Support Assistant, you will be an integral part of our leadership team, providing exceptional administrative support to ensure seamless operations and the success of key initiatives.

• Collaborate closely with executives to manage complex schedules, prioritize tasks, and coordinate meetings both domestically and internationally.
• Facilitate communication between executive team members, external partners, and internal departments through organized coordination of correspondence and reports.
• Act as a gatekeeper for sensitive information, managing confidential documents with utmost discretion.
• Support the execution of high-level projects by conducting research, drafting reports, and compiling data.
• Coordinate travel arrangements, including booking flights, accommodations, and ensuring smooth logistics during business trips.
• Liaise with vendors, service providers, and other stakeholders to maintain a high standard of service for the executive team.
• Contribute to a positive and productive work environment by demonstrating adaptability, flexibility, and a proactive attitude.
• A rewarding career opportunity within an innovative organization, working alongside talented professionals who value collaboration and growth.
• Competitive compensation package, including salary and benefits that reflect your expertise and contributions.
• Opportunities for professional development through on-the-job training, workshops, and seminars to expand your skill set and advance your career.
• A flexible and dynamic work environment that encourages work-life balance and supports your wellbeing.
• The chance to make a real impact in the South East region, contributing to initiatives that drive progress and community development. Join our team as a Senior Executive Support Assistant, and contribute to an exciting journey of growth, innovation, and success! We look forward to hearing from you soon.

Professional Development

In the role of Senior Executive Support Assistant at our organization, you will have ample opportunities for professional growth and development. Here are some key aspects of your professional journey with us: Your journey begins with a comprehensive onboarding and orientation process designed to familiarize you with our organization's culture, values, policies, and procedures. This phase will also help you understand your role within the broader context of our team and how your contributions align with our strategic objectives. We are committed to nurturing and developing our talent pool. As a Senior Executive Support Assistant, you will have access to a variety of training programs tailored to enhance your skills, broaden your knowledge base, and prepare you for future responsibilities within the organization. These may include soft skills training, technical workshops, and leadership development courses. To facilitate your professional growth we offer a robust mentorship program where you will be paired with a seasoned professional who can provide guidance, support, and valuable insights based on their own experiences. This relationship will not only help you navigate the challenges of your current role but also prepare you for future opportunities within our organization. Our organization values career progression and growth. As a Senior Executive Support Assistant, you will be positioned to take on additional responsibilities as they arise, allowing you to build upon your skills and knowledge. We encourage our team members to pursue their career aspirations within the organization and will provide support in the form of guidance, training, and opportunities for advancement. As part of our dynamic team, you will have ample opportunities to collaborate with colleagues from various departments, fostering a spirit of camaraderie and knowledge sharing. This collaboration not only enhances the quality of your work but also provides you with valuable networking opportunities that can benefit your career in the long run. Regular feedback is essential for continuous improvement. You will receive timely and constructive feedback on your performance, allowing you to identify areas for growth and make necessary adjustments. This feedback will be provided through regular performance reviews, one-on-one meetings with your supervisor, and open communication channels within the team. By joining our organization as a Senior Executive Support Assistant, you can expect a rewarding and fulfilling professional journey filled with opportunities for growth, development, and advancement. We look forward to welcoming you to our team!

Our Culture

Welcome to our dynamic and inclusive organisation where collaboration, innovation, and growth are at the heart of everything we do. We are a team that values diversity, fosters learning, and cultivates an environment that encourages creativity and curiosity. As a Senior Executive Support Assistant, you will play a crucial role in supporting our leadership team, while being immersed in this vibrant culture. Our organisation is committed to providing the necessary resources and support for your personal and professional growth with opportunities for continuous learning and development. Our open and collaborative work environment encourages active participation, constructive feedback, and a shared sense of responsibility. We believe that by working together we can achieve great things and make a positive impact in our industry and community. We are proud of our diverse and multicultural team, which brings unique perspectives and ideas to the table. We value these differences and strive to create an environment where everyone feels valued, respected, and included. Our organisation is also deeply committed to corporate social responsibility. We believe in giving back to our community and making a positive impact on the world around us. As part of our team, you will have opportunities to get involved in various charitable initiatives and make a difference. If you are passionate about your work, value collaboration, and are committed to personal and professional growth we encourage you to apply for the role of Senior Executive Support Assistant. We look forward to getting to know you and seeing how your skills and values align with our organisation.